Part-Time Events Coordinator - Hotel Meetings & Groups

Colwen Management Inc; Framingham (MA); Hybrid; USD 29,000 - 40,000; Part time

Benefits offered by this job

Medical Insurance

Vision Insurance

401K Plan - Traditional & Roth Options

Hotel Discount Travel Program

Paid Time Off

Employee Assistance Program

Training and Development Programs

Job summary

Colwen Management Inc is seeking a Part-Time Events Coordinator at the Renaissance Framingham Hotel & Conference Center. You will support the Sales Team by managing room blocks, groups, and event details, while coordinating with departments and ensuring timely event billing.

Ideal candidates bring hotel experience, strong organization, and excellent verbal/written communication. This on-site role requires flexibility in hours and a customer-focused mindset.

Qualifications

• Previous related experience, hotel preferred
• Organized, strong ability to multi-task, detail-oriented
• Energetic and Highly Personable
• Superior verbal and written communication skills
• Ability to compile, analyze and communicate data
• Excellent interpersonal and customer service skills
• Ability to deal with difficult guests and solve problems
• Ability to work independently, self-motivated
• Ability to stay calm under pressure
• Familiar with common computer software programs; ability to learn new computer software programs
• Ability to worked varied hours, based on business needs

Responsibilities

• Assists the sales team with leads, group detailing, events, site tours, event detailing & event execution
• Coordinate the sales team by managing room blocks, groups, and schedules, distributes BEO's, group billing, organize filing, and communicating relevant information
• Respond to client needs throughout the sales process
• Coordinate with other departments as necessary
• Responsible for sales office coverage
• Provide administrative support to the sales team including, but not limited to, answering phones, correspondence, assigning activities, assisting in site tours and reports, room blocks
• Assists the Sales Team with day of coordination, and execution for groups, meetings and events
• Ensure accuracy and timeliness of sales-related material, including event billing
• Must be able to show initiative including guests and operation needs
• Prepare written correspondence, group resume, weekly BEO's and reports and other reports as requested by the sales team
• Perform other duties as assigned

Skills

Verbal communication

Written communication

Customer service

Multi-tasking

Job description

Colwen Management Inc is seeking a Part-Time Events Coordinator at the Renaissance Framingham Hotel & Conference Center. You will support the Sales Team by managing room blocks, groups, and event details, while coordinating with departments and ensuring timely event billing.

Ideal candidates bring hotel experience, strong organization, and excellent verbal/written communication. This on-site role requires flexibility in hours and a customer-focused mindset.