Part-Time Events & Catering Coordinator

Ultipro; Naples (FL); On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

Healthcare benefits

401(k) with employer match

Commissions / Service Charge

Job summary

The Dunes of Naples in Naples, FL is seeking a Part-Time Events & Catering Assistant to support planning, coordination, and execution of catering services, banquets, and group functions while delivering guest-focused service.

Responsibilities include coordinating details with clients, assisting with menu planning, and coordinating with Food & Beverage, Marketing, Sales, and Operations teams to ensure successful events. Prior experience in hospitality is preferred; associate degree is desirable.

Qualifications

• Associate degree preferred; or equivalent combination of education and experience.
• One to two years of hospitality, catering, event planning, or related experience preferred.
• Proficiency in Microsoft Office and POS systems; Delphi experience preferred.
• Strong organizational, communication, and customer service skills.

Responsibilities

• Coordinate event and catering details with clients via phone, email, and in person.
• Assist with menu planning, room setup, timelines, guest counts, and special requests.
• Conduct facility tours and site visits for prospective and booked events.
• Track contracts, guarantees, deadlines, and event requirements.
• Coordinate with Food & Beverage, Marketing, Sales, and Operations teams to ensure successful event execution.
• Assist with scheduling and coordinating event staff, including servers, hosts, and setup personnel.
• Maintain accurate event records, invoicing, and POS entries.
• Support department projects, event administration, and promotional activities as assigned.
• Promote excellent guest service and assist in resolving client concerns.
• Maintain regular and reliable attendance.
• Perform other duties as assigned.

Skills

Hospitality

Event planning

Customer service

Communication

Organization

Education

Associate degree preferred

Equivalent education/experience

Tools

Microsoft Office

POS systems

Delphi

Job description

The Dunes of Naples in Naples, FL is seeking a Part-Time Events & Catering Assistant to support planning, coordination, and execution of catering services, banquets, and group functions while delivering guest-focused service.

Responsibilities include coordinating details with clients, assisting with menu planning, and coordinating with Food & Beverage, Marketing, Sales, and Operations teams to ensure successful events. Prior experience in hospitality is preferred; associate degree is desirable.