Part-Time Events Bookkeeper, Contract Administrator

SoLa Impact; Los Angeles (CA); Hybrid; USD 28,000 - 39,000; Part time

Benefits offered by this job

Paid vacation

Medical

Dental

Vision

Life insurance

Pet insurance

Sick leave

10 paid holidays

Bereavement days

Job summary

The Part-Time Events Bookkeeper & Contracts Administrator at SoLa Impact will manage event-related financial transactions, invoicing, and contract filing, ensuring accuracy and timely payments. This role emphasizes Excel-based reporting, collaboration with the Accounting dept, and attention to contract terms for multiple LA-area events.

The position is primarily remote with in-office attendance once per week.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 2-4 years of bookkeeping, financial administration, or contract management experience.
• Experience in event management, hospitality, or a related industry is a plus.
• Prior experience working with a small team or startup environment is beneficial.

Responsibilities

• Maintain accurate financial records of event-related transactions.
• Generate and track invoices, receipts, and payments, ensuring timely follow-ups on overdue payments.
• Monitor internal costs for third-party services and rentals, aligning them with contract budgets.
• Establish direct line of communication with Accounting Dept. to ensure financials are aligned between Events and Accounting on a regular basis.
• Prepare and analyze Excel reports detailing the financial status of events, including payments received and outstanding balances.
• Identify trends in event-related spending, billing, and revenue collection; generate relevant financial reports.
• Organize, file, and maintain event contracts within the department’s shared Google Drive.
• Ensure invoicing and billing compliance with client contract terms.
• Remain available for urgent financial inquiries on weekends related to deposits, invoices, and contracts.
• Primarily remote, with in-office attendance required once per week or as directed by management

Skills

Advanced Excel

DocuSign

PayPal

Bill.com

Invoicing

Basic accounting

Communication

Attention to detail

Team player

Flexibility

Education

Bachelor’s degree

Accounting/Finance

Bookkeeping experience

Event management experience

Tools

DocuSign

PayPal

Bill.com

Job description

JOB SUMMARY

The Part-Time Events Bookkeeper & Contracts Administrator will play a critical role in managing financial transactions and contract administration for events hosted at The Beehive. This position requires exceptional organizational skills, financial accuracy, and proficiency in Excel, as well as a proactive approach to managing contracts and payments.

PAY RATE: $25 PER HOUR

WEEKLY HOURS: 20-25 HOURS PER WEEK

ABOUT THE COMPANY

SoLa Impact is an award-winning social impact, development, and investment company focused exclusively on creating high-quality affordable housing. Over the last several years, we have raised almost $500 million in equity — allowing us to deploy well over $1.5 billion – toward addressing the housing crisis in Los Angeles and throughout Southern California. Founded with the belief that smart investment can drive socioeconomic change, SoLa Impact focuses on creating sustainable, dignified living environments that empower residents and uplift neighborhoods. Only five years after starting its first ground-up project, SoLa Impact was recognized as the 16th largest developer in the nation, and the largest developer based in California by the National Multifamily Housing Council.

ESSENTIAL DUTIES

• Maintain accurate financial records of event-related transactions, including purchases and receipts
• Generate and track invoices, receipts, and payments, ensuring timely follow-ups on overdue payments
• Monitor internal costs for third-party services and rentals, aligning them with contract budgets
• Establish direct line of communication with Accounting Dept. to ensure financials are aligned between Events and Accounting on a regular basis
• Prepare and analyze Excel reports detailing the financial status of events, including payments received and outstanding balances
• Identify trends in event-related spending, billing, and revenue collection; generate relevant financial reports
• Organize, file, and maintain event contracts within the department’s shared Google Drive
• Ensure invoicing and billing compliance with client contract terms
• Remain available for urgent financial inquiries on weekends related to deposits, invoices, and contracts
• Primarily remote, with in-office attendance required once per week or as directed by management

EDUCATION & EXPERIENCE

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
• Minimum of 2-4 years of experience in bookkeeping, financial administration, or contract management
• Experience in event management, hospitality, or a related industry is a plus
• Prior experience working with a small team or startup environment is beneficial

SKILLS & ABILITIES

• Advanced Excel proficiency (90% of tasks require Excel usage)
• Strong knowledge and prior experience with DocuSign, PayPal, Bill.com, and other online payment platforms
• Experience with invoicing and billing processes
• Basic accounting experience preferred; ability to perform accurate calculations and draw logical conclusions
• Strong communication and relationship management skills
• Exceptional attention to detail and ability to follow up on assigned tasks
• Thrives in a fast-paced, small-team environment and demonstrates a strong team-player mentality
• Flexibility in schedule to address urgent inquiries outside of standard work hours

BENEFITS

• paid vacation
• medical
• dental
• vision
• life insurance
• pet insurance
• sick leave
• 10 paid holidays
• bereavement days

This package is designed to provide employees with a range of important benefits that help to support their physical and emotional well-being, while also providing financial protection and peace of mind.

At SoLa Impact, we believe the work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the bureaucracy of a large corporate environment. We foster a family-friendly and supportive workplace, collaborative and employee-focused with an emphasis on quality, integrity, trust, and accountability. We are looking to bring someone on board as soon as possible. We provide a rewarding and challenging environment. We expect a lot, but give a lot in return. Strongly prefer candidates local to Los Angeles as no relocation assistance will be provided. All qualified candidates will be contacted directly.

SoLa Impact is an Equal Opportunity Employer. SoLa does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.