Part-Time Events Bookkeeper, Contract Administrator

SoLa Impact, LLC; Los Angeles (CA); Hybrid; USD 28,413 - 40,467; Part time

Benefits offered by this job

Paid vacation

Health insurance

Dental insurance

Vision insurance

Pet insurance

Sick leave

10 paid holidays

Bereavement days

Job summary

SoLa Impact, LLC is searching for a Part-Time Events Bookkeeper & Contracts Administrator who will manage financial transactions and contract administration for events. This role demands exceptional organizational skills and Excel proficiency, with responsibilities including maintaining financial records and ensuring invoicing compliance.

The position offers a flexible remote work arrangement with potential for in-office attendance once a week. Join a leader focused on creating affordable housing opportunities.

Qualifications

• Minimum of 2-4 years of experience in bookkeeping or contract management.
• Experience in event management is a plus.
• Ability to perform accurate calculations and draw logical conclusions.

Responsibilities

• Maintain accurate financial records of event-related transactions.
• Generate invoices, ensuring timely follow-ups on overdue payments.
• Prepare and analyze reports detailing the financial status of events.

Skills

Advanced Excel proficiency

Strong knowledge of DocuSign

Experience with invoicing processes

Strong communication skills

Education

Bachelor’s degree in Accounting, Finance, Business Administration

Tools

PayPal

Bill.com

Job description

JOB SUMMARY

The Part-Time Events Bookkeeper & Contracts Administrator will play a critical role in managing financial transactions and contract administration for events hosted at The Beehive. This position requires exceptional organizational skills, financial accuracy, and proficiency in Excel, as well as a proactive approach to managing contracts and payments.

PAY RATE

$25 PER HOUR

WEEKLY HOURS

20-25 HOURS PER WEEK

ABOUT THE COMPANY

SoLa Impact is an award-winning social impact, development, and investment company focused exclusively on creating high-quality affordable housing. Over the last several years, we have raised almost $500 million in equity — allowing us to deploy well over $1.5 billion toward addressing the housing crisis in Los Angeles and throughout Southern California. Founded with the belief that smart investment can drive socioeconomic change, SoLa Impact focuses on creating sustainable, dignified living environments that empower residents and uplift neighborhoods. Only five years after starting its first ground-up project, SoLa Impact was recognized as the 16th largest developer in the nation, and the largest developer based in California by the National Multifamily Housing Council.

As part of SoLa Impact's broader mission to create social and economic opportunities, our innovative co-working and entrepreneurship hub The Beehive serves as a catalyst for change, empowering local entrepreneurs to build sustainable businesses and contribute to the revitalization of their neighborhoods. At SoLa Impact, we believe that socioeconomic advancement is a right, not a privilege, and we are committed to making this vision a reality. Join us and be part of a high-achieving team that not only focuses on building affordable housing, but creating opportunities and hope for a better future for all.

ESSENTIAL DUTIES

• Maintain accurate financial records of event-related transactions, including purchases and receipts
• Generate and track invoices, receipts, and payments, ensuring timely follow-ups on overdue payments
• Monitor internal costs for third-party services and rentals, aligning them with contract budgets
• Establish direct line of communication with Accounting Dept. to ensure financials are aligned between Events and Accounting on a regular basis
• Prepare and analyze Excel reports detailing the financial status of events, including payments received and outstanding balances
• Identify trends in event-related spending, billing, and revenue collection; generate relevant financial reports
• Organize, file, and maintain event contracts within the department’s shared Google Drive
• Ensure invoicing and billing compliance with client contract terms
• Remain available for urgent financial inquiries on weekends related to deposits, invoices, and contracts
• Primarily remote, with in-office attendance required once per week or as directed by management

EDUCATION & EXPERIENCE

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
• Minimum of 2-4 years of experience in bookkeeping, financial administration, or contract management
• Experience in event management, hospitality, or a related industry is a plus
• Prior experience working with a small team or startup environment is beneficial

SKILLS & ABILITIES

• Advanced Excel proficiency (90% of tasks require Excel usage)
• Strong knowledge and prior experience with DocuSign, PayPal, Bill.com, and other online payment platforms
• Experience with invoicing and billing processes
• Basic accounting experience preferred; ability to perform accurate calculations and draw logical conclusions
• Strong communication and relationship management skills
• Exceptional attention to detail and ability to follow up on assigned tasks
• Thrives in a fast-paced, small-team environment and demonstrates a strong team-player mentality
• Flexibility in schedule to address urgent inquiries outside of standard work hours

BENEFITS

SoLa Impact offers a comprehensive benefits package that includes paid vacation, medical, dental, vision, and life insurance, as well as pet insurance, sick leave, 10 paid holidays, and bereavement days.

WORK ENVIRONMENT

At SoLa Impact, we believe the work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the bureaucracy of a large corporate environment. We foster a family-friendly and supportive workplace, collaborative and employee-focused with an emphasis on quality, integrity, trust, and accountability. We are looking to bring someone on board as soon as possible. We provide a rewarding and challenging environment. We expect a lot, but give a lot in return. Strongly prefer candidates local to Los Angeles as no relocation assistance will be provided. All qualified candidates will be contacted directly.

EEO STATEMENT

SoLa Impact is an Equal Opportunity Employer. SoLa does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.