Part-Time Event Manager

Cooperative Education; Arlington (VA); On-site; USD 30,000 - 36,000; Part time

Benefits offered by this job

Tuition assistance

Supplemental retirement plan

Staff Senate participation

Employee discounts

Job summary

George Mason University’s Mason Square campus in Arlington, VA is hiring a Part-Time Event Manager to support conferences and events on-site. You will coordinate the full event lifecycle, work with A/V, facilities, catering, and security, and deliver exceptional client service.

This role requires a high school diploma, strong communication and organizational skills, and the ability to work flexible evenings and weekends.

Qualifications

• High school diploma required.
• Strong verbal and interpersonal skills for diverse audiences.
• Customer service, time management and organizational skills with attention to detail.
• Ability to work in a fast-paced environment and solve problems.
• Flexible schedule including evenings and weekends.

Responsibilities

• Primary venue representative for clients throughout the full event lifecycle, from planning to execution.
• Conducts site visits with prospective clients, advising on venue suitability, services, and possibilities.
• Translates client needs into detailed logistical plans, including room layouts, AV, parking, security and catering.
• Provides clear cost estimates and information on services and university policies to clients.
• Coordinates with internal partners—A/V, facilities, security, parking, catering—to meet all event requirements.
• Maintains accurate documentation and updates event management systems with client information and timelines.
• Provides on-site event support to ensure smooth operations and exceptional client experience.
• Monitors event plans to ensure alignment with university policies and guidelines.
• Troubleshoots challenges with a solution-focused approach to maintain seamless operations.
• Represents the campus professionally with discretion and strong client-service orientation.
• Works with a team including Senior Event Manager and AV Manager to communicate needs to staff.
• Assists in developing and improving event planning processes for efficiency.
• Fosters long-term client relationships for repeat engagement through proactive communication and understanding client goals.
• Responds with urgency, flexibility, courtesy and good judgment to meet customer needs and resolve issues.

Skills

Verbal communication

Interpersonal skills

Customer service

Time management

Organizational skills

Problem solving

Flexibility

Education

High School Diploma

Tools

Resource25

Job description

Department: Facilities & Campus Operations

Classification: GMU Worker

Job Category:Part-Time / Hourly Wage

Job Type:Part-Time

Location: Arlington, VA

Workplace Type:On Site Required

Sponsorship Eligibility:Not eligible for visa sponsorship

Salary:$24/hour; 25-29 hours per week

Criminal Background Check:Yes

About the Position:

The Office of Events Management at George Mason University’s Mason Square (Arlington) campus is ready to hire (as in immediately) a Part-Time Event Manager. Be part of a team of professionals who assist with the successful support and execution of conferences and events at the Mason Square Campus (Arlington). George Mason University has a strong institutional commitment to the achievement of all-inclusive diversity among its students, faculty, and staff, and strongly encourages candidates to apply who will support this commitment.

Wait, there’s more. We offer some benefits to part-time employees. These benefits include tuition assistance, ability to contribute to a supplemental retirement plan, participation in the Staff Senate and wonderful discounts!

Responsibilities:

The Part-Time Event Manager will be responsible for the successful coordination and management of conferences, events, and other activities held at Mason Square (Arlington).

Additional responsibilities include:

• Serves as the primary venue representative for clients throughout the full event lifecycle, providing expert guidance from initial planning through execution;
• Conducts site visits with prospective clients, advising on venue suitability, available services, and event possibilities;
• Supports clients in identifying event needs and translating them into detailed logistical plans, including room layouts, audiovisual requirements, parking, security, and catering;
• Provides clear and comprehensive logistical guidance to internal and external clients, including cost estimates and information on support services and university policies;
• Coordinates with internal partners—A/V services, facilities, security, parking, catering, and others—to ensure all event requirements are successfully communicated and executed;
• Maintains accurate documentation and updates event management systems with client information, event notes, timelines, and final arrangements;
• Provides on-site event support as needed, ensuring smooth operations, issue resolution, and exceptional client experience;
• Monitors event plans, and requests to ensure alignment with university policies and guidelines;
• Troubleshoots challenges as they arise, offering a solution-focused approach to maintain seamless event operations;
• Represents the campus with professionalism, discretion, and a strong client-service orientation at all times;
• Works with an incredible team, including the Senior Event Manager and Audio-Visual Manager to ensure event Audio-Visual needs are understood and communicated to support staff;
• Assists in developing and improving event planning processes to enhance efficiency and client experience;
• Fosters long term client relationships, ensuring repeat engagement through exceptional service, proactive communication, and a deep understanding of client goals and expectations; and
• Responds with appropriate urgency, flexibility, courtesy, and good judgment to meet customer needs and resolve issues.

Required Qualifications:

• Must be a high school graduate;
• Possess outstanding verbal and interpersonal skills, and the ability to work effectively and efficiently with a diverse audience, including current university faculty and staff, alumni, donors, students, and the community at large;
• Possess strong customer service, time management, and organizational skills with high attention to detail;
• Must be able to work in a fast-paced environment requiring adaptability and ability to problem-solve; and
• Must be able to work a flexible schedule, including evenings and weekends.

Preferred Qualifications:

• Experience with Resource25 or other event management scheduling programs;
• Knowledge of campus, executive conference center, or other event venues; and
• Experience working in higher education.

Posting Open Date:

August 17, 2026

For Full Consideration, Apply by:

September 7, 2026

Open Until Filled:

Yes