Part time Event Coordinator

Phyton Talent Advisors; New York (NY); Vor Ort; USD 34.000 - 48.000; Teilzeit

Zusammenfassung

The University is seeking a part-time Ceremony Coordinator in New York, NY. You will help plan and execute academic ceremonies, manage guest lists, and coordinate logistics with vendors and volunteers.

You will research event best practices, create planning documents, and ensure smooth day-of execution while communicating clearly with stakeholders. The ideal candidate will be highly organized, proactive, and able to manage multiple ceremonies simultaneously, with strong written and verbal

Qualifikationen

• Experience coordinating projects, events, volunteers, or programs.
• Strong organizational and administrative skills with exceptional attention to detail.
• Ability to conduct research, analyze information, and present organized recommendations.
• Excellent written and verbal communication skills.
• Comfortable managing multiple priorities and working independently.
• Experience with RSVP management, hospitality, travel coordination, or catering is a plus.
• Experience using Microsoft Office and project management tools (Airtable experience is a plus).
• Volunteer recruitment, coordination, and management.

Aufgaben

• Conduct research on event logistics, ceremonial traditions, and best practices, and organize findings into recommendations.
• Coordinate project tasks, and planning documents to support University ceremonies.
• Assist with volunteer recruitment, scheduling, communications, and event-day coordination.
• Support guest management activities, including RSVP tracking, travel coordination, and communications.
• Assist with operational logistics such as facilities requests, catering coordination, inventory tracking, and other administrative projects as needed.

Kenntnisse

Event coordination

Volunteer management

Project planning

Research & analysis

Communication

Multitasking

RSVP management

Microsoft Office

Airtable

Tools

Airtable

Jobbeschreibung

Our client a well known University is seeking a Part time - Ceremony Coordinator in their New York, New York Location

Primary Responsibilities

• Conduct research on event logistics, ceremonial traditions, and best practices, and organize findings into recommendations.
• Coordinate project tasks, and planning documents to support University ceremonies.
• Assist with volunteer recruitment, scheduling, communications, and event-day coordination.
• Support guest management activities, including RSVP tracking, travel coordination, and communications.
• Assist with operational logistics such as facilities requests, catering coordination, inventory tracking, and other administrative projects as needed.

Preferred Qualifications

• Experience coordinating projects, events, volunteers, or programs.
• Strong organizational and administrative skills with exceptional attention to detail.
• Ability to conduct research, analyze information, and present organized recommendations.
• Excellent written and verbal communication skills.
• Comfortable managing multiple priorities and working independently.
• Experience with RSVP management, hospitality, travel coordination, or catering is a plus.
• Experience using Microsoft Office and project management tools (Airtable experience is a plus).
• Volunteer recruitment, coordination, and management.