Human Resources Assistant

Phyton Talent Advisors; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Our client, a well known Investment Bank, seeks a Human Resources Assistant for their New York, NY location. The role focuses on coordinating and supporting events, communications to participants, data management, and contract-related tasks within a fast-paced environment.

Ideal candidates demonstrate exceptional organizational abilities, attention to detail, and excellent communication skills, with strong proficiency in Excel and PowerPoint.

Qualifications

• Strong project management and organizational abilities.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office suite, especially Excel and PowerPoint.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Event Management: create calendar invites, track ~100 annual events and initiatives, book rooms, coordinate catering, and manage vendor payments.
• Participant Communication: email program participants and adjust enrollments as requested.
• Data Management: maintain participation and feedback records, support dashboards, update distribution lists.
• Contracts: submit and monitor ePROs, liaise with vendors, ensure timely payments.
• Website/SharePoint/Calendar: update events/resources for ERG leaders and employees firm-wide.
• Expense Management: submit monthly event-related expenses.

Skills

Project management

Attention to detail

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Office

Excel

PowerPoint

Job description

Our client a well known Investment Bank is seeking a Human Resources Assistant in their New York, New York Location!

• Event Management: Create and maintain calendar invitations and update and track global participation for ~100 annual events & initiatives. Support event management for all C&E related events including booking conference rooms, managing calendar invitations, creating nametags, ordering catering, and processing vendor invoicing and payments.
• Participant Communication: Send emails about upcoming events to program participants and modify enrollments as requested by individuals.
• Data Management: Maintain accurate participation and feedback records, support team dashboard, and update and maintain distribution lists.
• Contracts: Submit and monitor ePROs, reach out to vendors, and ensure timely payment.
• Website, SharePoint, and Calendar Management: Update events, resources, and cultural calendar for ERG leaders and employees across the firm.
• Expense Management: Manage and submit monthly expenses related to events.

Requirements, Qualifications and Desired Skills:

• Exceptional project management skills; Requires high attention to detail and strong organizational skills.
• Exceptional communication skills.
• Excellent skills in Microsoft Office, especially Excel and PowerPoint.
• Able to handle multiple tasks simultaneously and thrive in a complex, fast-paced environment