Part-Time DoD Course Registrar & Training Coordinator

KaiHonua; Colorado Springs (CO); On-site; USD 41,328 - 68,880; Part time

Benefits offered by this job

Medical benefits

401(k)

Paid PTO

Parental leave

Tuition reimbursement

Federal holidays

Security clearance

Job summary

Galapagos Federal Systems, LLC is seeking a part-time Course Registrar / Training Administrator to support a U.S. Space Force Delta 7 training program.

The role is on-site at Peterson Space Force Base in Colorado, requiring TS/SCI clearance and a strong focus on accuracy, confidentiality, and compliance with government training standards. The ideal candidate will manage registrations, rosters, and documentation, coordinate with instructors and government personnel, and ensure timely delivery of

Qualifications

• Active TS/SCI security clearance is required.
• 3+ years of experience in administrative operations or registrar functions.
• Experience with course rosters, student records, and training documentation.
• Experience supporting DoD/USSF or other federal government programs.

Responsibilities

• Coordinate and administer student registration for classified training courses.
• Maintain rosters, student records, attendance, and training documentation.
• Develop and maintain course schedules and calendars.
• Prepare welcome letters, materials, certificates, and evaluations.
• Coordinate with instructors, students, and government stakeholders.
• Track multiple courses and milestones to meet deadlines.
• Assist with training event logistics and classroom prep.
• Maintain training records and after-action documentation.
• Support security-related admin activities such as visit requests and access coordination.
• Provide confidential administrative support for sensitive training information.

Skills

Security clearance TS/SCI

Administrative operations

Course registration

Training coordination

Records management

Security procedures

Education

High school diploma

Associate or bachelor’s degree (preferred)

Training coordinator certification (preferred)

Tools

LMS (Learning Management System)

DAF e-Learning / Percipio

Training management systems

Job description

Galapagos Federal Systems, LLC is seeking a part-time Course Registrar / Training Administrator to support a U.S. Space Force Delta 7 training program.

The role is on-site at Peterson Space Force Base in Colorado, requiring TS/SCI clearance and a strong focus on accuracy, confidentiality, and compliance with government training standards. The ideal candidate will manage registrations, rosters, and documentation, coordinate with instructors and government personnel, and ensure timely delivery of