Part-Time Deputy Register

TalentSource; Saint Joseph (MI); On-site; USD 21,000 - 30,000; Part time

Job summary

TalentSource is seeking a Deputy Register (Part-Time) in Berrien County, MI. You will perform clerical and administrative tasks for Family Division cases, maintain case records, and process petitions, orders, inventories, and other legal documents across juvenile, probate, and related proceedings.

Requirements include an Associate Degree and/or paralegal certification, or a high school diploma with two years legal/government office experience.

Qualifications

• Knowledge of Michigan statutes, codes, and court rules.
• Ability to analyze legal documents for accuracy, completeness, sufficiency and compliance.
• Demonstrated ability to maintain confidentiality and use good judgment.
• Strong written, verbal, and interpersonal communication skills.
• Ability to oversee volunteers, interns, and temporary staff.

Responsibilities

• Perform clerical and administrative functions for Family Division cases and maintain accurate records.
• Receive, review, process, index, and file petitions, orders, and other legal documents across Juvenile, Probate, and related areas.
• Provide procedural information to attorneys, agencies, parties, and the public; manage filing fees and inquiries.
• Open/maintain case files, assign case numbers, and distribute notices and court documents.
• Attend hearings and assist with official record-keeping and responding to inquiries.

Skills

Legal knowledge

Confidentiality

Communication skills

Interpersonal skills

Volunteer management

Education

Associate Degree or paralegal certification

High school diploma or equivalent with 2 years legal/government experience

Job description

Deputy Register - Part-Time ($18.75/hr.)

Duties:

• Performs clerical and administrative functions for Family Division cases, maintaining accurate case records and information systems.
• Receives, reviews, processes, indexes, and files petitions, orders, inventories, accountings, applications, and other legal documents for juvenile, child protective, probate, and mental commitment proceedings, ensuring accuracy, completeness, and compliance with procedural requirements.
• Provides procedural and case-related information to attorneys, agencies, parties, and the public; receives and receipts filing and statutory fees; and responds to inquiries regarding filing requirements, deadlines, hearings, and court procedures.
• Opens and maintains case files, assigns case numbers, retrieves records, and prepares and distributes notices, orders, and other court documents.
• Attends court hearings, assists with maintaining official records of proceedings, responds to procedural and factual inquiries from judges, dockets orders, and follows up on judicial directives.
• Schedules hearings, conferences, and pretrial or status proceedings; reviews files to determine appropriate proceedings; notifies parties; coordinates service; and arranges required appearances and appointments.
• Processes mental commitment cases by reviewing petitions and applications, scheduling hearings, appointing attorneys, obtaining treatment reports, coordinating out-of-county judicial assignments, and preparing and serving notices and pickup orders.
• Reviews annual and final fiduciary accounts, inventories, disbursements, and asset verifications for accuracy, completeness, and timeliness.
• Reviews attorney, special fiduciary, and guardian ad litem bills for court payment and monitors contracted providers for compliance with court-mandated requirements and timely, accurate submission of work product.
• This description is intended to illustrate the type and level of work being performed by persons assigned to this job. It may not be a comprehensive list of all duties and responsibilities required by a person so classified.

Education and Experience:

• Associate Degree and/or paralegal certification; OR
• High school diploma or equivalent and two years of legal or governmental office experience preferred.

Special Requirements:

• May be required to obtain and maintain SCAO Certified Electronic Operator certification.
• A pre-employment physical, drug test and background check are required before employment.
• Will be fingerprinted and subject to random drug and alcohol testing during the course of employment.
• Must be able to lift up to 25 pounds; reach and bend; and sit/stand for prolonged amounts of time.
• May be assigned to work at any Trial Court location.

Required Knowledge and Skills:

• Knowledge of applicable Michigan statutes, codes, and court rules.
• Ability to analyze legal documents for accuracy, completeness, sufficiency, and compliance; understand and apply legal concepts; solve problems; and prioritize multiple matters under time constraints in a fast-paced environment.
• Demonstrated ability to maintain confidentiality, exercise sound judgment and diplomacy, communicate effectively, and establish positive working relationships with judges, attorneys, agencies, coworkers, and the public.
• Strong telephone, interpersonal, and written communication skills, with the ability to work independently and collaboratively.
• Ability to effectively utilize and oversee volunteers, interns, and temporary employees as assigned.

Location: Berrien County, MI

Hours: Flex schedule (up to 20 hours weekly)

Compensation: $18.75