Part-Time Department Secretary – Philosophy Dept.

Iowa State University - College of Design; United States; On-site; USD 17,000 - 25,000; Part time

Job summary

Iowa State University - College of Design seeks a Part-Time Secretary I to provide administrative and secretarial support to the Department of Philosophy and Religious Studies. The role includes scheduling classrooms, reserving conference rooms, and serving as a primary contact for students, faculty, staff, and visitors.

The ideal candidate will be highly organized, detail-oriented, and dependable, able to manage multiple tasks, meet deadlines, and coordinate across the department while

Qualifications

• Experience coordinating schedules, meetings, events, visitors, or other administrative logistics.
• Demonstrated attention to detail and accuracy when maintaining records, entering information, and managing confidential or sensitive materials.
• Experience using Workday or similar enterprise systems; ability to learn new systems and processes quickly.
• Proficiency with Microsoft Office or similar productivity tools, including email, calendars, word processing, spreadsheets, and shared documents.
• Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Responsibilities

• Orders textbooks and coordinates classroom scheduling and course preparation.
• Enters and updates class schedules in Workday.
• Manages end-of-semester course evaluations and maintains course enrollment information.
• Assists faculty with hiring graders and provides department support through Workday roles.
• Collects faculty syllabi and prepares annual faculty evaluation templates.
• Sees as key coordinator and responds to requests from faculty, staff, students, and visitors.
• Sees as department contact for building services and Facilities Planning and Management (FP&M).
• Maintains the department’s conference room schedule.
• Manages office and workroom supplies and assists faculty with departmental needs.
• Coordinates visitor paperwork, logistics, and hotel arrangements as needed.
• Assists with department events, seminars, and the annual High School Ethics Bowl.

Job description

Iowa State University - College of Design seeks a Part-Time Secretary I to provide administrative and secretarial support to the Department of Philosophy and Religious Studies. The role includes scheduling classrooms, reserving conference rooms, and serving as a primary contact for students, faculty, staff, and visitors.

The ideal candidate will be highly organized, detail-oriented, and dependable, able to manage multiple tasks, meet deadlines, and coordinate across the department while