Part-Time Secretary I

Iowa State University; Ames (IA); On-site; USD 17,000 - 25,000; Part time

Job summary

Iowa State University seeks a Part-Time Secretary I to provide administrative and secretarial support for the Department of Philosophy and Religious Studies. The role includes coordinating classroom schedules, reserving conference rooms, and serving as the primary contact for students, faculty, staff, and visitors.

The ideal candidate will be highly organized, detail-oriented, and dependable, capable of managing multiple tasks, meeting deadlines, and coordinating across the department while

Qualifications

• Experience coordinating schedules, meetings, events, visitors, or other administrative logistics.
• Demonstrated attention to detail and accuracy when maintaining records and handling sensitive information.
• Experience using Workday or similar enterprise systems; ability to learn new systems quickly.
• Proficiency with Microsoft Office, calendars, email, word processing, and spreadsheets.

Responsibilities

• Coordinate classroom schedules, reserve conference rooms, and arrange course preparation.
• Enter and update class schedules in Workday and manage enrollment information.
• Support hiring processes for graders and provide department support through Workday roles.
• Collect syllabi and prepare annual faculty evaluation templates, acting as department contact.
• Respond to requests from faculty, staff, students, and visitors and maintain office supplies.

Skills

Word processing

Schedule coordination

Attention to detail

Workday experience

MS Office

Tools

Workday

Microsoft Office

Job description

Position Title: Part-Time Secretary I

Job Group: Merit

Required Minimum Qualifications:

• Any combination of related clerical office experience, related undergraduate education, and/or post high school clerical training that is the equivalent to one year of full-time employment and includes the use of word processing.

Job Description:

The College of Liberal Arts and Sciences is seeking a Part-Time Secretary I to support the Department of Philosophy and Religious Studies. This position provides administrative and secretarial support, including coordinating classroom schedules, reserving conference rooms, ordering textbooks, and serving as a primary point of contact for students, faculty, staff, and visitors.

A successful candidate will be a highly organized, detail-oriented, and dependable professional who enjoys supporting faculty, staff, students, and visitors. The ideal candidate will be comfortable managing multiple responsibilities, meeting deadlines, and coordinating tasks across the department while providing timely and courteous service.

This is a part-time, 20-hour-per-week, 11-month appointment. The work schedule will be 4 hours per day, 5 days per week.

Examples of Duties:

• Orders textbooks and coordinates classroom scheduling and course preparation.
• Enters and updates class schedules in Workday.
• Manages end-of-semester course evaluations and maintains course enrollment information.
• Assists faculty with hiring graders and provides department support through Workday roles.
• Collects faculty syllabi and prepares annual faculty evaluation templates.
• Serves as key coordinator and responds to requests from faculty, staff, students, and visitors.
• Serves as department contact for building services and Facilities Planning and Management (FP&M).
• Maintains the department's conference room schedule.
• Manages office and workroom supplies and assists faculty with departmental needs.
• Coordinates visitor paperwork, logistics, and hotel arrangements as needed.
• Assists with department events, seminars, and the annual High School Ethics Bowl.

Preferred Qualifications:

• Experience coordinating schedules, meetings, events, visitors, or other administrative logistics.
• Demonstrated attention to detail and accuracy when maintaining records, entering information, and managing confidential or sensitive materials.
• Experience using Workday or similar enterprise systems; ability to learn new systems and processes quickly.
• Proficiency with Microsoft Office or similar productivity tools, including email, calendars, word processing, spreadsheets, and shared documents.

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Why Choose Iowa State University?

• Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday, and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program
• Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

If you have questions regarding this application process, please email [e-mail], or call 515-294-4800 or Toll Free: 1-877-477-7485.

Appointment Type: Regular

Number of Months Employed Per Year: 11 Month Work Period

Time Type: Part time

Pay Grade: 0005a

Original Posting Date: October 5, 2026

Posting Close Date: October 15, 2026

Job Requisition Number: R20010

Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. [phone], email [e-mail] .

General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.