Part-Time Construction Admin & Field Support

Allied Electric; Grand Rapids (MI); Hybrid; USD 19,000 - 30,000; Part time

Job summary

Allied Electric in Grand Rapids, MI is seeking a part-time Administrative Assistant to support office and field operations. The role focuses on accurate documentation, job tracking, and coordinating daily workflows across service and construction projects.

Responsibilities include managing job folders, opening service work orders, processing invoices, tracking tickets (Miss Dig and NJUNS), coordinating materials, and assisting foremen.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of administrative, receptionist, or office support experience preferred.
• Strong organizational, communication, and multitasking skills.
• Professional and customer-service-oriented demeanor.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Ability to work independently and manage multiple priorities.
• Strong attention to detail and ability to handle sensitive information professionally.

Responsibilities

• Maintain and organize job folders for service work orders and construction projects.
• Update and manage department shared drive with current documentation.
• Archive completed projects with closeout documentation.
• Prepare and organize job folders for field staff.
• Open service work orders and prepare documentation for field teams.
• Send closeout documentation to customers upon project completion.
• Create cable labels and other job-related materials.
• Track Miss Dig tickets daily, including routing and status updates.
• Manage NJUNS tickets, including tracking and scheduling coordination.
• Maintain technician certification records and flag upcoming renewals.
• Create completed job folders for billing and assist invoicing.
• Retrieve and sort incoming mail, track payments, and deliver checks.
• Communicate daily with foremen regarding delivered materials.
• Maintain and archive material records and assist with inventory tracking.
• Support field teams with administrative needs to ensure smooth job execution.
• Provide ongoing administrative support to office and field teams.
• Assist with document preparation, printing, labeling, and coordination requests.
• Support continuous improvement of administrative processes and systems.

Skills

Communication skills

Organizational skills

Multitasking

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Allied Electric in Grand Rapids, MI is seeking a part-time Administrative Assistant to support office and field operations. The role focuses on accurate documentation, job tracking, and coordinating daily workflows across service and construction projects.

Responsibilities include managing job folders, opening service work orders, processing invoices, tracking tickets (Miss Dig and NJUNS), coordinating materials, and assisting foremen.