Part-Time Conference & Event Logistics Coordinator

William & Mary and the Virginia Institute of Marine Science; Virginia Beach (VA); Sur place; USD 23 000 - 32 000; Temps partiel

Résumé du poste

William & Mary in Virginia Beach is seeking a part-time Conference & Event Coordinator (Hourly) to support front-line customer service, logistics, and registration for campus events. You will assist with budgeting, vendor coordination, and seasonal staff supervision to ensure successful conferences across campus.

Responsibilities include coordinating housing, facilities, catering, transportation, and invoicing, while maintaining accurate records and providing excellent service to clients and

Qualifications

• Event coordination experience including housing, meeting space, transportation, catering, etc.
• Experience in a customer service role in a professional office environment.
• Strong mathematical computation skills and the ability to analyze data for planning and decision making.
• Proficiency with Adobe Acrobat, DocuSign, Zoom and MS Office suite.

Responsabilités

• Logistical & onsite coordination of conferences and events (housing, facilities, a/v, catering, transportation, registration, parking).
• Provide clients with budget estimates for their events.
• Recruit summer staff and conduct staff training.
• Assist in creating seasonal staff goal sheets and lead seasonal staff.
• Provide exceptional customer service via phones, emails, and mail.
• Maintain inventory of supplies and act as purchasing resource for client needs.
• Enter data for event files and generate reports for conference planning across campus.
• Manage registration for assigned groups and ensure timely reporting.
• Prepare and send invoices and post payments; maintain billing notes and follow-ups.
• Generate name badges and prepare final invoices/reports for groups.

Connaissances

Event coordination

Customer service

Attention to detail

Team leadership

Budgeting/financial accuracy

Formation

High-school Diploma or equivalent

Bachelor’s degree (preferred)

Outils

Adobe Acrobat

DocuSign

Zoom

MS Office (Outlook, Word, Excel)

Web-based applications

Description du poste

William & Mary in Virginia Beach is seeking a part-time Conference & Event Coordinator (Hourly) to support front-line customer service, logistics, and registration for campus events. You will assist with budgeting, vendor coordination, and seasonal staff supervision to ensure successful conferences across campus.

Responsibilities include coordinating housing, facilities, catering, transportation, and invoicing, while maintaining accurate records and providing excellent service to clients and