Dynamic Part-Time Conference & Events Coordinator

William & Mary; Virginia; On-site; USD 23,000 - 32,000; Part time

Job summary

William & Mary is seeking a Conference & Event Coordinator (Hourly, Part Time) to support year‑round conferences and campus events. The role emphasizes front-line service, logistics, and registration management for diverse groups across campus.

You will work closely with campus partners to ensure spaces, A/V, catering, housing, transportation, and billing run smoothly. A strong emphasis on accuracy, initiative, and customer service is essential.

Qualifications

• High-school diploma or equivalent required.
• Event coordination experience with housing, meeting space, transportation and catering.
• Customer service experience in a professional office environment.
• Familiarity with general office practices and equipment.
• Understanding of accounting/billing and data analysis basics.
• Strong computer skills across MS Office and web apps; proficiency in Excel.

Responsibilities

• Logistical & onsite coordination of conferences and events, including housing, facilities, A/V, catering and parking.
• Provide clients with budget estimates and prepare invoices; manage registration and reports.
• Support seasonal staff recruitment, training, and supervision.
• Maintain records, generate reports, and ensure accuracy for billing and reconciliation.

Skills

Event coordination

Customer service

Attention to detail

Organizational skills

Problem solving

Education

High-school diploma or equivalent

Bachelor’s degree (preferred)

Tools

Adobe Acrobat

DocuSign

Zoom

Microsoft Office

Outlook

Excel

Job description

William & Mary is seeking a Conference & Event Coordinator (Hourly, Part Time) to support year‑round conferences and campus events. The role emphasizes front-line service, logistics, and registration management for diverse groups across campus.

You will work closely with campus partners to ensure spaces, A/V, catering, housing, transportation, and billing run smoothly. A strong emphasis on accuracy, initiative, and customer service is essential.