Part-Time Clinic Operations & Scheduling Lead

Scchamber; San Clemente (CA); On-site; USD 27,552 - 46,838; Part time

Job summary

WAV Physical Therapy & Movement Studio in San Clemente, CA is seeking an experienced Administrative Operations lead for a part-time role (25–30 hours/week) to manage scheduling, front-desk, billing, and office systems with a focus on patient and client experience.

You will oversee calendars across PT, GYROTONIC®, Pilates, massage, and wellness services, implement efficient processes, hire and train future administrative staff, and partner with leadership to keep the practice running smoothly and

Qualifications

• Experience managing administrative or clinic operations at a supervisory or ownership level.
• Strong business judgment and project management skills to build and run systems.
• A relationship-driven approach and ability to act as the face of the practice.
• Comfort learning scheduling and practice management software (Mindbody experience a plus).
• Ownership mindset and proactive problem-solving to improve operations.

Responsibilities

• Oversee scheduling operations across all services and maximize availability.
• Manage day-to-day administrative operations: patient records, billing, insurance basics, and office systems.
• Own front-desk operations and set the standard for patient and client welcome experiences.
• Identify inefficiencies and build or improve systems and workflows.
• Coordinate communication between patients, clients, therapists, instructors, and staff.
• Support hiring, onboarding, and training of future administrative team members.
• Manage administrative projects from start to finish, including marketing and communications.
• Help leadership spot and address potential issues before they escalate.

Skills

Administrative operations

Scheduling management

Project management

Patient experience

Leadership

Mindbody software

Tools

Mindbody

Job description

WAV Physical Therapy & Movement Studio in San Clemente, CA is seeking an experienced Administrative Operations lead for a part-time role (25–30 hours/week) to manage scheduling, front-desk, billing, and office systems with a focus on patient and client experience.

You will oversee calendars across PT, GYROTONIC®, Pilates, massage, and wellness services, implement efficient processes, hire and train future administrative staff, and partner with leadership to keep the practice running smoothly and