Part-Time Church Administrator — Pastoral Support

VAUMC; Sterling (VA); On-site; USD 26,000 - 30,000; Part time

Benefits offered by this job

401(k)

Flexible schedule

Paid time off

Complimentary Preschool enrollment

Job summary

Galilee United Methodist Church seeks a part-time Administrative Assistant to support pastors and church operations. This onsite role handles staff support, data management, and program coordination within standard office hours.

Responsibilities include preparing reports, managing calendars, processing ceremonies, and assisting with policy updates. Pays between $26,000 and $30,000 annually with benefits such as 401(k) and PTO.

Qualifications

• Experience in office administration.
• Ability to work independently and in a team.
• Proficiency with office technology and Microsoft software; experience maintaining databases.
• Excellent communication skills with discretion and confidentiality.

Responsibilities

• Support the Senior Pastor and Associate Pastor with pastoral and administrative duties.
• Prepare annual forms, reports, and weekly data as needed.
• Maintain files, create documents, track data, and compile reports.
• Support preparation for weekly worship services.
• Process requests for baptisms, confirmations, weddings, funerals, etc.— including necessary information and licenses.
• Schedule pastoral appointments and committee meetings.
• Maintain church calendar, facility use, and policy compliance.
• Receive and direct calls, emails, and visitors.
• Manage information from weekly Connection Cards and Prayer Team lists.
• Coordinate programs and mailings; maintain databases for engagement and attendance.
• Maintain personnel records and assist with policy updates.
• Coordinate background checks for staff and volunteers.
• Manage procurement and inventory of office supplies and equipment.

Skills

Office administration

Organizational skills

Communication skills

Microsoft Office

Database management

Education

Bachelor’s Degree (preferred)

Job description

Galilee United Methodist Church seeks a part-time Administrative Assistant to support pastors and church operations. This onsite role handles staff support, data management, and program coordination within standard office hours.

Responsibilities include preparing reports, managing calendars, processing ceremonies, and assisting with policy updates. Pays between $26,000 and $30,000 annually with benefits such as 401(k) and PTO.