Onsite Assistant Community Association Manager - Part-Time (OFL10126)

RealManage, LLC; Orlando (FL); Sur place; USD 28 000 - 34 000; Temps partiel

Résumé du poste

RealManage in Orlando, FL seeks a Part-time Assistant CAM to support day-to-day operations for our HOA-managed communities. This role focuses on deed restrictions, renewals, meeting notices, minutes, and board materials, with a collaborative team environment and opportunities for growth.

You should have at least one year of HOA or property management experience, solid Microsoft Office skills, strong communication, attention to detail, and the ability to multitask.

Qualifications

• 1 year of apartment, commercial or property management experience required.
• Previous HOA management experience strongly desired.
• Proficiency with Microsoft Office products.
• Strong communication skills and attention to detail.
• Service orientation and responsiveness; ability to follow up.
• Ability to multi-task and handle multiple tasks at once.

Responsabilités

• Produce and track Deed Restriction Letters and maintain violation log.
• Track renewal dates on all associations and assist with renewals and bids.
• Prepare Board and Annual Members Meeting Packets as required.
• Attend Board Meetings and Annual Members Meetings; record minutes.
• Draft and manage meeting minutes; circulate for approval within 30 days.
• Prepare New Board Member Packets within two working days.
• Maintain corporate records and minutes books for assigned associations.
• Coordinate committees; manage volunteer data and requests.
• Set up files for new associations and maintain standard files.
• Research resident requests and coordinate meeting locations/dates.

Connaissances

Microsoft Office

Communication skills

Attention to detail

Service orientation

Responsiveness and follow up

Multi-tasking

Description du poste

Job Details: Job Location: Orlando, FL 32822, Position Type: Part Time, Salary Range: $20.00 - $20.00 Hourly, Job Category: ORLONS, Imagine working for a dynamic, technology-driven HOA management company that is rapidly expanding, offering abundant opportunities for career advancement, and fostering a company culture that genuinely supports its team members.

RealManage has earned the prestigious Certified™ recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.

At RealManage, we deeply value your professionalism and dedication. We are dedicated to ensuring your long-term career success and consider you not just an employee, but a valued member of our family.

Join us at RealManage and be part of a thriving environment where growth, innovation, and supportive teamwork define our everyday operations.

Company Overview:

RealManage is a prominent national firm recognized on the Inc. 5000 list, operating across 16 states + Washington DC and serving a diverse array of clients including homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. Our client base also includes nationally renowned developer and builder clients.

Ranked among the top firms in the community management industry (#3 out of 5,000+), RealManage distinguishes itself by delivering exceptional solutions at competitive prices. We leverage cutting-edge cloud-based technologies and mobile apps, supported by industry-leading practices and a highly skilled workforce.

Our mission at RealManage is to offer comprehensive and innovative solutions that consistently surpass customer expectations. We prioritize transparency and visibility in all client interactions, continuously measuring our performance to achieve rapid improvement. We foster a workplace culture that promotes professionalism, encourages growth, and embraces diversity. By maintaining financial strength and focusing on continual innovation, we aim to lead the industry with pioneering advancements.

Join RealManage and contribute to a company dedicated to excellence, innovation, and delivering unparalleled service in community management.

RealManage is a values-based company with the following values as our guiding principles:

• Integrity: we always do the right thing.
• Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
• Selflessness: more than teamwork; we are part of something special and much larger than any of us.
• Personal Relationships: we are a professional services company; people do business with people they like.
• Always Improving: never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.

We are seeking a Part-time Assistant CAM to assist with day-to-day operations of our community located in Orlando, FL.

• Deed Restriction Letters: Produce and track letters based on the site inspections. Maintain violation log, both active and resolved
• Renewals: Track expiration dates on all agreements for assigned associations (landscape maintenance, pool maintenance, janitorial, etc.), solicit bids for renewal, renew the agreements with current vendor if requested and/or assist the bid packet preparation. Insure that all agreements are fully executed and are appropriately filed
• Meeting Notice Preparation: Assist with the preparation of the Board Meeting Packets and Annual Members Meeting Packets in accordance with the association’s bylaw notice requirements
• Attendance at Meetings: Attend Board Meetings and Annual Members Meetings as needed to assist the Association Manager and to record minutes
• Prepare Minutes: Draft meeting minutes and make additions/changes as directed by the Association Manager and Board Members for assigned associations. Manage the approval process of the minutes by the Association Manager and circulate to the Board of Directors within thirty days of the meeting
• New Board Member Packets: Prepare and fulfill the New Board Member Packet(s) within two (2) working days of the Annual Members Meeting
• Maintenance of Corporate Records: Maintain and update the corporate records and minutes books for assigned associations
• Committee Coordination: Manage the volunteer process for assigned associations and maintain a data file of volunteers for each committee and manage committee requests
• Filing: Set up files for new associations as assigned and maintain association files per standard office procedures
• Research and Coordination: Assist the Association Manager with researching resident requests, securing locations and dates for meetings

This description is not intended to be an exhaustive list of duties. Responsibilities may evolve based on community needs. Reasonable accommodation may be made to enable qualified individuals to perform the essential functions of this position

Qualifications:

• 1 year of apartment, commercial or property management experience required
• Previous Homeowner Association (HOA) management experience strongly desired
• Microsoft Office products
• Communication skills
• Attention to detail
• Service orientation
• Responsiveness and follow up
• Multi-tasking - Ability to handle multiple tasks/situations at one time

Physical Requirements

• Ability to sit for prolonged periods at a desk and work on a computer.
• Ability to occasionally stand, walk, bend, or reach as needed.
• Ability to lift or move objects up to 10–15 pounds (e.g., files, office supplies).
• Manual dexterity to operate a computer keyboard, mouse, telephone, and other office equipment.
• Visual acuity to read printed materials, spreadsheets, and computer screens.
• Hearing and speech ability to communicate effectively in person, by phone, and in virtual meetings.
• Ability to work in a standard office environment with moderate noise levels.
• Ability to work a standard schedule, with occasional extended hours as required.

RealManage is a value based, equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees

Pay and Benefits:

$20.00 hour