Part-Time Bookkeeper: Budget & Grant Reporting

Saint Vincent College; Latrobe (Westmoreland County); On-site; USD 25,000 - 36,000; Part time

Job summary

Saint Vincent College is seeking a part-time Bookkeeper (20 hours) to manage financial records, track budgets, and oversee grant budgets for the Seminary and Archabboy. The role reports to the Chief Administrative and Advancement Officer and supports accounting processes, audits, and reporting.

Responsibilities include routing invoices, preparing detailed financial reports, monitoring real-time grant expenditures, and ensuring grant compliance.

Qualifications

• Routes and tracks invoices and updates expenditures for accurate and timely budget tracking.
• Provides detailed financial reports and analysis related to budgets and expenditures.
• Works with Business Office for auditing, reconciliation and documentation, and for producing special reports and reconciliation of department expense accounts.
• Monitors, reports on, and tracks real-time expenditures related to grants.
• Ensures fiscal grant compliance for appropriate expenditures.
• Reconciles credit card expenditures for senior staff.

Responsibilities

• Keeps financial records, tracks budgets and manages grant budgets.
• Provides regular and ad hoc reports concerning financial matters of the Seminary and Archabboy.
• May attend meetings for taking notes and preparing minutes.
• Other duties as assigned.

Skills

invoicing

budget tracking

financial reporting

grant management

audit & reconciliation

credit card reconciliation

Job description

Saint Vincent College is seeking a part-time Bookkeeper (20 hours) to manage financial records, track budgets, and oversee grant budgets for the Seminary and Archabboy. The role reports to the Chief Administrative and Advancement Officer and supports accounting processes, audits, and reporting.

Responsibilities include routing invoices, preparing detailed financial reports, monitoring real-time grant expenditures, and ensuring grant compliance.