Bookkeeper

Saint Vincent College; Latrobe (Westmoreland County); On-site; USD 25,000 - 36,000; Part time

Job summary

Saint Vincent College is seeking a part-time Bookkeeper (20 hours) to manage financial records, track budgets, and oversee grant budgets for the Seminary and Archabboy. The role reports to the Chief Administrative and Advancement Officer and supports accounting processes, audits, and reporting.

Responsibilities include routing invoices, preparing detailed financial reports, monitoring real-time grant expenditures, and ensuring grant compliance.

Qualifications

• Routes and tracks invoices and updates expenditures for accurate and timely budget tracking.
• Provides detailed financial reports and analysis related to budgets and expenditures.
• Works with Business Office for auditing, reconciliation and documentation, and for producing special reports and reconciliation of department expense accounts.
• Monitors, reports on, and tracks real-time expenditures related to grants.
• Ensures fiscal grant compliance for appropriate expenditures.
• Reconciles credit card expenditures for senior staff.

Responsibilities

• Keeps financial records, tracks budgets and manages grant budgets.
• Provides regular and ad hoc reports concerning financial matters of the Seminary and Archabboy.
• May attend meetings for taking notes and preparing minutes.
• Other duties as assigned.

Skills

invoicing

budget tracking

financial reporting

grant management

audit & reconciliation

credit card reconciliation

Job description

Position Title: Bookkeeper (Part-Time 20hrs)

Reports to: Chief Administrative and Advancement Officer

Supervises: N/A

• Routes and tracks invoices and updates expenditures for accurate and timely budget tracking.
• Provides detailed financial reports and analysis related to budgets and expenditures.
• Works with Business Office for auditing, reconciliation and documentation, and for producing special reports and reconciliation of department expense accounts.
• Monitors, reports on, and tracks real-time expenditures related to grants.
• Ensures fiscal grant compliance for appropriate expenditures.
• Reconciles credit card expenditures for senior staff.
• Helps prepare the annual budgets.

Description

Position Title: Bookkeeper (Part-Time 20hrs)

Reports to: Chief Administrative and Advancement Officer

Supports: Seminary and Archabboy

Supervises: N/A

Primary function:

Keeps financial records, tracks budgets, and manages grant budgets. Provides regular and ad hoc reports concerning financial matters of the Seminary and Archabboy.

Essential Duties

• Routes and tracks invoices and updates expenditures for accurate and timely budget tracking.
• Provides detailed financial reports and analysis related to budgets and expenditures.
• Works with Business Office for auditing, reconciliation and documentation, and for producing special reports and reconciliation of department expense accounts.
• Monitors, reports on, and tracks real-time expenditures related to grants.
• Ensures fiscal grant compliance for appropriate expenditures.
• Reconciles credit card expenditures for senior staff.
• Helps prepare the annual budgets.

Other Duties

• May attend meetings for the purpose of taking notes and preparing and distributing minutes.
• Other duties as assigned.

Special Challenges And Environment

Must be attentive to detail and be able to work in a consistent and methodical manner. Performs in a standard office environment. Occasional pressure due to deadlines, unexpected events, or scheduling requirements.

About the Organization

Saint Vincent College is an educational community rooted in the tradition of the Catholic faith, the heritage of Benedictine monasticism, and the love of values inherent in the liberal approach to life and learning. Our mission is to provide quality undergraduate and graduate education for men and women to enable them to integrate their professional aims with the broader purposes of human life. The programs, activities, and encounters that make up student life at Saint Vincent College encourages the intellectual gifts, professional aptitudes and personal aspirations of students to mature harmoniously.

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to any category protected by applicable federal, state or local law, including but not limited to race, color, religion, sex, national origin, age, physical or mental disability, genetic information, protected veteran status, uniformed service member status or any other characteristic protected by law.