Part-time Assistant, Subsidiary Rights

Hachette Book Group; New York (NY); On-site; USD 29,000 - 31,000; Part time

Job summary

Hachette Book Group is seeking a highly motivated, organized Part-time Assistant to join the Subsidiary Rights department. This entry-level role supports day-to-day administrative tasks across the imprint groups and collaborates with editors, agents, and staff on rights projects.

Key duties include managing the department inbox, assisting with rights guide research, producing routine reports, and coordinating meetings and deadlines.

Qualifications

• Detail oriented, ensuring accuracy in a fast-paced environment.
• Able to multitask and manage time effectively.
• Strong writing skills and proficient in MS Office.
• Interest in Subsidiary Rights is a plus.

Responsibilities

• Assist the team with projects such as rights guide creation for international fairs and researching foreign sales/publication information.
• Manage the rights general inbox and route inquiries to the appropriate team members.
• Handle internal/external communications, including deal announcements.
• Respond to production material requests, share clearance info, and quote fees.
• Draw up invoices for advances, royalties, permissions, and production materials.
• Schedule and coordinate meetings for the Subrights team and guests.

Skills

Detail oriented

Multitasking

Excellent writing skills

MS Office

CMS experience

Interest in Subsidiary Rights

Tools

MS Office Suite

Content Management System

Job description

Hachette Book Group is seeking a highly motivated and organized Part-time Assistant to join the Subsidiary Rights department. The subrights department handles domestic and international subsidiary rights, and is responsible for managing and selling the rights granted to the publisher by the author. These include, but are not limited to, translation, book club, audio, reprints, digital licensing, and permissions. This position will be responsible for overseeing department-wide administrative tasks and will work across all imprints of the company. They will have the opportunity to work closely with skilled professionals and gain hands‑on experience as they own day‑to‑day tasks and help with special projects. This is an excellent entry‑level position for someone who is interested in learning more about publishing.

This role will be part-time, 20 hours a week.

Pay rate: $28.84/hour

ESSENTIAL DUTIES AND RESPONSIBLITILES:

• Assist the team at large with various projects, including rights guide creation for international fairs, various backlist research opportunities, and foreign sales and publication information for agents and editors
• Manage the rights general inbox by answering simple queries and routing more complex questions to the correct Subrights team members
• Handle a selection of both internal and external department comms, including deal announcement updates
• Respond to production material requests, share clearance info, quote fees, and send files as needed
• Draw up invoices for advances, royalties, permissions, and production materials
• Schedule meetings across the Subrights team with scouts, visiting international editors, and co‑agents throughout the year. Register all guests for the building and ensure we have conference rooms for meetings.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Highly detail oriented, ensuring accuracy of work and attention to detail in a fast‑paced environment
• Multi‑tasks, prioritizes, and manages time effectively
• Displays excellent writing and computer skills, including MS Office and an ability to work in internal content management systems
• An interest in Subsidiary Rights and licensing is preferred but not required

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.