Part-time Assistant, Subsidiary Rights

Hachette-Livre; New York (NY); On-site; USD 39,950,000 - 48,216,000; Part time

Job summary

Hachette Book Group is seeking a highly motivated and organized Part-time Assistant to join the Subsidiary Rights department in New York. The role is 20 hours per week, offering hands-on experience across domestic and international rights and exposure to editors, agents, and production teams.

Pay rate is $28.84/hour. The position focuses on supporting day-to-day administrative tasks, rights guide research, and invoicing, with room to grow through involvement in special projects.

Qualifications

• Attention to detail in a fast-paced environment.
• Ability to multitask, prioritize, and manage time effectively.
• Strong writing and computer skills, including MS Office and CMS proficiency.
• Interest in Subsidiary Rights and licensing is preferred but not required.

Responsibilities

• Assist the Subrights team with various projects and rights research.
• Manage the rights inbox, routing complex queries to the team.
• Handle internal/external communications, including deal announcements.
• Respond to production material requests and share clearance info; quote fees and send files.
• Draw up invoices for advances, royalties, permissions, and production materials.
• Schedule meetings and coordinate guests and rooms for Subrights activities.

Skills

Detail orientation

Multitasking

Time management

Writing skills

MS Office

CMS knowledge

Subsidiary Rights interest

Job description

Hachette Book Group is seeking a highly motivated and organized Part-time Assistant to join the Subsidiary Rights department. The subrights department handles domestic and international subsidiary rights, and is responsible for managing and selling the rights granted to the publisher by the author. These include, but are not limited to, translation, book club, audio, reprints, digital licensing, and permissions. This position will be responsible for overseeing department-wide administrative tasks and will work across all imprints of the company. They will have the opportunity to work closely with skilled professionals and gain hands‑on experience as they own day‑to‑day tasks and help with special projects. This is an excellent entry‑level position for someone who is interested in learning more about publishing.

This role will be part-time, 20 hours a week.

Pay rate: $28.84/hour

ESSENTIAL DUTIES AND RESPONSIBLITILES:

• Assist the team at large with various projects, including rights guide creation for international fairs, various backlist research opportunities, and foreign sales and publication information for agents and editors
• Manage the rights general inbox by answering simple queries and routing more complex questions to the correct Subrights team members
• Handle a selection of both internal and external department comms, including deal announcement updates
• Respond to production material requests, share clearance info, quote fees, and send files as needed
• Draw up invoices for advances, royalties, permissions, and production materials
• Schedule meetings across the Subrights team with scouts, visiting international editors, and co‑agents throughout the year. Register all guests for the building and ensure we have conference rooms for meetings.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Highly detail oriented, ensuring accuracy of work and attention to detail in a fast‑paced environment
• Multi‑tasks, prioritizes, and manages time effectively
• Displays excellent writing and computer skills, including MS Office and an ability to work in internal content management systems
• An interest in Subsidiary Rights and licensing is preferred but not required

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.