Part-Time AP/AR Administrator — Paperless Ops

PKF O'Connor Davies; New York (NY); On-site; USD 38,572 - 48,216; Part time

Job summary

PKF O'Connor Davies is seeking a part-time Accounts Payable / Accounts Receivable and Administrative Clerk in New York City. The role focuses on processing invoices, managing vendor files, and supporting billing cycles while digitizing records and improving document-management workflows.

The incumbent will handle confidential information, coordinate with vendors and internal teams, and provide operational support across accounting and compliance.

Qualifications

• 3-5 years of experience providing general accounting or bookkeeping support.
• Working knowledge of basic accounting principles and accounts payable/accounts receivable processes.
• Familiarity with QuickBooks preferred.
• Strong organizational skills, exceptional attention to detail, and the ability to manage both paper records and digital workflows.

Responsibilities

• Process invoices and employee expense reports; enter accounts payable data.
• Maintain vendor files, reconcile vendor statements, and research discrepancies.
• Support during quarterly client billing cycles and record payments by check or electronic transfer.
• Digitize, scan, index, and organize historical paper files.
• Assist with implementing and improving accounts payable and document-management procedures.
• Support reconciliations, process updates, and other ad hoc accounting or administrative projects.
• Communicate professionally with vendors and internal team members.
• Provide admin and operational support across accounting, compliance, and operations while handling confidential information.
• Maintain organized files, track requests, follow up on outstanding items, and help ensure timely completion of tasks.
• Provide backup front-office support, including phone coverage, scheduling, correspondence, visitor coordination.

Skills

General accounting

AP/AR management

Organization

Attention to detail

Tools

QuickBooks

MS Office

CRM platforms

SharePoint

Job description

PKF O'Connor Davies is seeking a part-time Accounts Payable / Accounts Receivable and Administrative Clerk in New York City. The role focuses on processing invoices, managing vendor files, and supporting billing cycles while digitizing records and improving document-management workflows.

The incumbent will handle confidential information, coordinate with vendors and internal teams, and provide operational support across accounting and compliance.