Part-Time Admissions Specialist

The Pennsylvania State University; Ferguson Township (PA); On-site; USD 2,066,000 - 3,031,000; Part time

Job summary

The Pennsylvania State University is seeking a Part-Time Admissions Specialist to support recruitment activities, events, and communications with prospective students and families. The role emphasizes strong customer service, collaboration with campus partners, and staying current on university programs and policies.

Key duties include coordinating on-campus and virtual events, supporting admissions officers, and managing materials and data for planning future outreach efforts.

Qualifications

• Strong organizational and time-management skills.
• Bachelor’s degree in business, higher education, or a related field is required.
• Excellent communication and interpersonal skills.

Responsibilities

• Coordinate on-campus and virtual admissions events, reserve spaces, set up, create event registrations, and track attendance.
• Assist with coordinating faculty and adviser participation for events and schedule coordination.
• Provide timely, friendly email support to prospective students and visitors and represent the University at recruitment events as needed.
• Prepare materials for programs and events; manage recruitment resources and print materials.
• Collaborate with other departments and units on outreach during campus visits and special programs.

Skills

Organizational skills

Time management

Communication skills

Education

Bachelor’s degree in business, higher education, or related field

Job description

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Part-Time Admissions Specialist helps coordinate recruitment activities, support admissions events, and communicate with prospective students and families. This position contributes to recruitment efforts, provides strong customer service, collaborates with campus partners, and stays current on University programs and policies.

Key Responsibilities

• Event Support & Coordination Support the full-time Admissions Officers with planning on-campus and virtual admissions events, including Open Houses, Admitted Student Events (ASE), Spend A Summer Day (SASD), and ad hoc visit days. Reserve event spaces, including atrium and lobby areas, and coordinate furniture and setup needs. Create event registration in Slate and track attendance. Assist with pre- and post-event communications, including follow-up surveys and feedback collection.
• Faculty & Adviser Coordination Work with the Admissions Officers to secure faculty and adviser coverage for recruitment events. Confirm participation, send reminders, and help resolve last-minute changes or issues. Help coordinate adviser schedules for virtual and in-person events.
• Communication & Event Presence Attend virtual or in-person admissions events to monitor chats, assist participants, and address technical or logistical needs. Provide timely, friendly email support to prospective students and visitors. Represent the University at select recruitment events, such as college fairs, as needed and directed by the full-time Admissions Officers.
• Administrative & Recruitment Support Attend admissions staff and college representative meetings to stay informed about recruitment strategies and priorities. Prepare materials for upcoming programs and events. Maintain and order print materials and other recruitment resources. Organize recruitment, attendance, and outreach data to support future planning.
• Cross-Departmental Collaboration Coordinate with other departments and University units on shared initiatives and events. Support targeted outreach to prospective students, families, and school counselors during campus visits and special programs.

Required/Preferred Qualifications

• Strong organizational and time-management skills.
• Bachelor’s degree in business, higher education, or a related field required.
• Excellent communication and interpersonal skills.

Background Checks/Clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies.

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Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

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Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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