Part-Time Admissions Operations Specialist

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 38,000 - 42,000; Part time

Job summary

The Rector & Visitors of the University of Virginia, Darden School of Business, seeks a part-time Admissions Operations Analyst to support graduate business program applications in Charlottesville, VA. The role handles inquiries, materials, and operations across Slate CRM and UVA SIS, delivering responsive service.

Hourly rate $26.00–$29.00; expected 25–30 hours per week. This wage position is capped at 1500 hours annually; background checks apply and strength in data integrity is essential.

Qualifications

• High school diploma and at least one year of experience.
• Strong computer skills, including CRM or database experience, are preferred.
• Excellent analytical and problem-solving skills. Proactively seeks additional information as needed to perform job functions and answer questions.
• Attention to detail and ability to thoroughly execute on tasks; excellent organizational skills.
• Demonstrated ability to manage competing and complex priorities.
• Demonstrated ability to collaborate with both technical and non-technical staff.
• Strong interpersonal and communication skills (including verbal and written) to represent the department.
• Self-motivated team player with the ability to handle a high volume of work and meet deadlines.
• Understands and upholds departmental policies and procedures.

Responsibilities

• Serves as the point person for prospective applicants and in-progress applicants via email and phone to answer inquiries, assemble required information and materials to complete application files, troubleshoot and resolve issues. Delivers outstanding, responsive customer service.
• Manages required application materials to ensure authenticity, confirm essential data, and verify degree completion requirements, with a significant volume from international documents requiring additional research/discovery.
• Coordinate and process a high volume of online applications and supplemental application materials (transcripts, resumes, test scores, etc.).
• Processes application records through system inputs in Slate CRM, UVA SIS and related systems; maintains and resolves issues with the integrity of the database.
• Manages domicile application process in coordination with the UVA Office of Virginia Status
• Oversees application verification process, in collaboration with external partner organization
• Performs scheduling tasks to support interview and event management.

Skills

CRM experience

Database knowledge

Analytical skills

Attention to detail

Prioritization

Communication

Teamwork

Customer service

Education

High school diploma

Tools

Slate CRM

UVA SIS

Job description

The Rector & Visitors of the University of Virginia, Darden School of Business, seeks a part-time Admissions Operations Analyst to support graduate business program applications in Charlottesville, VA. The role handles inquiries, materials, and operations across Slate CRM and UVA SIS, delivering responsive service.

Hourly rate $26.00–$29.00; expected 25–30 hours per week. This wage position is capped at 1500 hours annually; background checks apply and strength in data integrity is essential.