Part-Time Administrative Support — Claims & Data Entry (On-Site)

Cannon Cochran Management Services, Inc.; Reading (MA); On-site; USD 21,000 - 26,000; Part time

Benefits offered by this job

4 weeks PTO

10 paid holidays first year

Medical, Dental, Vision, Life, and Dis

ability Insurance

Job summary

CCMSI in Reading, MA is seeking an Administrative Support role for 15 hours per week in-office. The position focuses on essential administrative tasks, precise data entry, and timely distribution of correspondence to support claims professionals in a fast-paced environment.

Ideal candidates are detail-oriented, highly organized, with strong MS Office skills and the ability to manage multiple priorities. Bilingual Spanish is a plus, and CCMSI offers comprehensive benefits and a supportive,

Qualifications

• High school diploma or equivalent required.
• Accurate data entry with strong attention to detail.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to operate standard office equipment, including copiers, scanners, fax machines, mail equipment, and multi‑line phone systems.
• Strong verbal and written communication skills.
• Ability to multitask, prioritize work, and meet deadlines in a structured office environment.
• Self‑starter with strong organizational skills and the ability to work with minimal supervision.
• Demonstrated discretion and ability to maintain confidentiality.
• Reliable, predictable attendance during assigned on‑site work hours.
• Ability to work collaboratively as part of a team in a rapidly changing environment.
• Nice to Have: Bilingual (Spanish) proficiency; prior administrative/clerical experience; knowledge of medical/insurance terminology.

Responsibilities

• Perform accurate and timely data entry involving medical and claims‑related information, ensuring a high level of attention to detail and quality standards.
• Enter, review, and update medical terminology, anatomy references, and claim documentation within internal systems.
• Apply working knowledge of ICD‑10 and CPT coding when indexing, organizing, or updating claim and medical records.
• Maintain current awareness of commonly used medical terminology and coding practices relevant to liability claims support.
• Sort, review, and distribute daily inbound and outbound mail, medical records, and correspondence to appropriate claims adjusters and nursing staff.
• Scan, upload, and index documents into electronic claim files in accordance with established procedures and deadlines.
• Support front‑office and administrative operations, including providing backup assistance for reception and phone coverage when needed.
• Operate standard office equipment such as copiers, scanners, fax machines, mail processing equipment, printers, and multi‑line phone systems.
• Communicate clearly and professionally with internal team members to ensure accurate routing of information and timely task completion.
• Maintain confidentiality and discretion when handling sensitive claim and medical information.
• Organize and prioritize administrative tasks to meet daily workflow demands and service expectations.
• Work collaboratively with claims team members in a fast‑paced, on‑site office environment.
• Nice to Have: Bilingual Spanish proficiency.

Skills

Data entry

Attention to detail

Multitasking

Verbal and written communication

Discretion and confidentiality

Attendance reliability

Team collaboration

Microsoft Outlook

Excel

Office equipment operation

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

CCMSI in Reading, MA is seeking an Administrative Support role for 15 hours per week in-office. The position focuses on essential administrative tasks, precise data entry, and timely distribution of correspondence to support claims professionals in a fast-paced environment.

Ideal candidates are detail-oriented, highly organized, with strong MS Office skills and the ability to manage multiple priorities. Bilingual Spanish is a plus, and CCMSI offers comprehensive benefits and a supportive,