Part-Time Administrative Specialist, Advising & Transfer Programs

Inside Higher Ed; Baytown (TX); On-site; USD 16,531 - 24,796; Part time

Job summary

An educational institution is seeking a Part-Time Administrative Specialist to perform clerical duties and ensure effective communication. The role requires a High School Diploma and six months of relevant experience, along with strong Microsoft Office skills and excellent communication abilities. This position involves varied tasks including scheduling and assisting students at the Counseling Center, with hours extending into evenings.

Qualifications

• High School Diploma or equivalent (G.E.D.).
• Six months of related work experience.
• Working knowledge of Microsoft Office applications.
• Strong oral and written communication skills.
• Ability to work collaboratively with faculty and staff.

Responsibilities

• Answer multi-line phone and provide assistance.
• Greet students and visitors in the Counseling Center.
• Manage scheduling through Microsoft Outlook.
• Maintain inventory of office supplies.
• Assist with New Student Orientation.

Skills

Microsoft Office

Communication Skills

Customer Service

Education

High School Diploma or equivalent

Tools

Microsoft Office Word

Microsoft Excel

Job description

Part-Time Administrative Specialist, Advising & Transfer Programs

Location: Main Campus - Baytown, TX

Overview

Perform clerical duties to ensure accurate exchange of communication and information between the advisors, counselors, students, faculty, and other Lee College staff; while also establishing a comfortable atmosphere for all who visit the Advising/Counseling Center.

Essential Duties & Responsibilities

• Answer a multi-line phone to provide service and information to students and college staff.
• Greet and guide all students and other visitors to the Counseling Center.
• Manage Microsoft Outlook to schedule advisor and/or counselor appointments, meetings, etc.
• Assist with maintaining inventory of all office supplies and equipment.
• Assist with maintaining inventory of forms needed in the Advising/Counseling Center.
• Provide secretarial support to advisors/counselors and other staff.
• Fill out testing forms for students and post the test fees for retesting in TSIA.
• Assist with test administration as needed (TSIA on and off campus).
• Enter placement scores into student records and charge students accordingly.
• Establish and maintain multiple databases: OnBase, PeopleSoft, Microsoft Office, and SurveyMonkey.
• Assist with New Student Orientation, including computer setups, folder stuffing, and assisting students with online registration.
• Create forms, notices, and other documents as assigned by supervisor.
• Must be available to work: Monday and Tuesday until 7:30 p.m.

Additional Duties & Responsibilities

• Assist with planning and setup for special events.
• Assist students on computers with navigating the Lee College website and student accounts under Logins (MyLC Campus, @mylc email, Blackboard, ApplyTexas, and campus logic).
• Troubleshoot new office technology.
• Perform other duties as assigned.

Minimum Education, Experience, Knowledge, Skills & Abilities

• High School Diploma or equivalent (G.E.D.)
• Six (6) months of related work experience
• Working knowledge of Microsoft Office Word and Excel
• Excellent oral and written communication skills
• Ability to work collaboratively with faculty, administrators, and other staff
• Ability to make balanced judgments and decisions
• Ability to work well with individuals from diverse backgrounds
• Willingness to work flexible hours, including some evenings and weekends

Equality Statement: Lee College does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, veteran status, genetic information or any other basis protected by law.

To apply: Please visit https://www.schooljobs.com/careers/lee/jobs/5074826/part-time-administrative-specialist-advising-transfer-programs