Part- Time Administrative Services Assistant

Upper New York Annual Conference of the United Met; Woodard (NY); On-site; USD 20,664 - 30,307; Part time

Job summary

The Upper New York Annual Conference of the United Methodist Church has an exciting opportunity for a part-time Administrative Services Assistant supporting the Benefits, Finance, and Human Resources departments. The Administrative Services Assistant provides efficient and accurate administrative support for Conference employees and local churches.

The hours for this position are 20 hours per week.The role requires two years’ experience in reception/administrative support, a high school diploma

Qualifications

• Two years’ experience in reception and/or administrative support functions, including formal business office training.
• High school diploma/equivalent required; vocational training preferred.
• Proficiency with Microsoft applications is required.
• Excellent organizational, communication, and customer service skills
• Must maintain confidentiality in all aspects of Conference information
• Excellent attendance and punctuality

Responsibilities

• Enter and maintain information in databases and various systems.
• Organize Clergy Compensation forms and run ad hoc reports
• Process and review monthly benefit invoices and short-term disability certificates
• Assist with new hire paperwork for seasonal staff
• Support front desk operations and host events or meetings as needed
• Respond to benefit and HR inquiries via phone and email

Skills

Organizational skills

Customer service

Communication

Confidentiality

Attendance & punctuality

Education

High school diploma or equivalent

Vocational training

Tools

Microsoft Office

Job description

The Upper New York Conference of the United Methodist Church has an exciting opportunity for a part-time Administrative Services Assistant supporting the Benefits, Finance, and Human Resources departments. The Administrative Services Assistant provides efficient and accurate administrative support for Conference employees and local churches. The hours for this position are 20 hours per week.

Responsibilities:

• Enter and maintain information in a variety of databases, including but not limited to:
• 1. Contact information
• 2. Address Changes
• 3. Organize and follow-up Clergy Compensation forms
• 4. Create and run ad hoc reports
• 5. Employee Assistance Program (EAP) Census
• Calculate and maintain clergy full-time equivalent years of service report
• Maintain and update Clergy Compensation Master Spreadsheet
• Update Annual Conference Journal for Honor Roll
• Support for Annual Conference Session for special meal events such as retiree and ordinand dinner and memorial luncheon
• Moving Fund Support
• Monthly Benefit Invoices Review
• Direct inquiries regarding short-term disability claim forms
• Respond to requests for disability and workers’ compensation certificates of insurance
• Assist with managing the process for new hire paperwork for seasonal staff
• Send out timesheet reminder emails biweekly
• Back-up support to front-desk Receptionist
• Hosting events and meetings as needed (occasionally evenings and weekends)
• Maintain clergy files (hard copy and electronic)
• Responsible for organizing, preparing, and sending mailings
• Answer general benefit and HR questions via phone call and email with support as needed
• General Filing
• Perform other duties as assigned

Requirements

• Two years’ experience in reception and/or administrative support functions, including formal business office training.
• High school diploma/equivalent required; vocational training preferred.
• Proficiency with Microsoft applications is required. Ability or experience with current office duplicating, facsimile machines, and multi-line telephones.
• Excellent organizational, communication, and customer service skills
• Must maintain confidentiality in all aspects of Conference information
• Excellent attendance and punctuality