Part-Time Administrative Professional

Heart of Texas Behavioral Health Network (Previously known as Heart of Texas MHMR); Mexia (TX); On-site; USD 14,000 - 17,000; Part time

Job summary

Heart of Texas Behavioral Health Network in Mexia, TX is seeking a part-time Administrative Professional to serve as the main receptionist for the Mexia office and provide support to the CLOIP unit. The role includes front-desk duties, data entry, voucher processing, record keeping, and general office tasks to assist staff.

The ideal candidate has at least one year of secretarial or clerical experience, a high school diploma or GED, and strong computer skills including Microsoft Office.

Qualifications

• One year (1) secretarial or clerical work experience preferred.
• Current Texas driver’s license and proof of liability insurance required.

Responsibilities

• Operate the main switchboard and route calls to appropriate staff.
• Greet visitors at the front desk and assist them or direct to the right resource.
• Perform data entry and CLOIP reporting to ensure timely CLOIP implementation.
• Process vouchers, purchase requests, mileage reimbursement and related purchasing tasks.
• Maintain staff calendars and coordinate tours and distribution of tour schedules.
• General office duties such as filing, routine correspondence and mail handling.
• Coordinate vehicle usage and monitor maintenance and gas purchases.
• Support direct and supervisory staff in daily administrative tasks.

Skills

Calm demeanor

Interpersonal skills

Time management

Attention to detail

Communication skills

Self-motivation

Ability to travel locally

Education

High school diploma or GED

Tools

Microsoft Office

Excel

Job description

Part-Time Administrative Professional (Mexia, TX)

PART TIME POSITION This person in this position serves as the main receptionist for the Mexia office as well as provides support services to the Community Living Options Information Process (CLOIP) unit, both of which are divisions of Developmental Disabilities Services. Overall demeanor and presentation in face-to-face and telephone contact is a significant importance as frequent contact is made with individuals served, their family members and numerous agencies. Work in this position also includes general office duties, including vouchering invoices for payment, record keeping, computer work, and various other tasks that relate to supporting direct service and supervisory staff.

Examples of Work Performed

• Complete and monitor data entry and CLOIP reports to assure and attest to comprehensive, consistent, accurate and timely implementation of the CLOIP.
• Maintain Mexia State Supported Living Center staffing calendars for CLOIP Service Coordinators.
• Assist CLOIP Service Coordinators with the schedule and coordination of tours and distribution of tour schedule.
• Operating the main switchboard, answering and transferring calls to specific personnel.
• Assisting people at the front door or on the telephone by directing them to Center service representatives or alternative resources when appropriate.
• Processing Purchase Requests, vouchers, mileage reimbursement requests, and related purchasing requests for the units, facility office and janitorial supplies, vehicle gas purchases, and vehicle repair bills, etc.
• Coordinate and monitor vehicle usage, vehicle maintenance including gas purchases and vehicle mileage logs.
• General office work including but not limited to filing, preparation of routine correspondence, mail handling, etc.
• Other duties as assigned that relate to supporting direct and indirect service provision at the Center.

Experience

One (1) year of secretarial or clerical work experience is preferred. Current valid Texas driver's license and proof of current liability insurance is required.

Education

High school diploma or GED is required.

Knowledge, Skills, and Abilities

• Must demonstrate a calm demeanor, patience and courtesy at all times while dealing with potential consumers, consumer family members, Center staff, other agency staff and the general public.
• Must have excellent computer skills, including working knowledge of Microsoft Office/Excel.
• Must be proficient in spelling, punctuation, grammar, and proofreading skills.
• Accuracy of work, organization, focus, time management,and dependability are essential.
• Must be self-motivated, havegood interpersonal skills and the ability to communicate effectively with other program staff.
• Ability to travel locally 30% of the time.
• Must have and maintain a level of general health that permits the performance of the job duties and ability to maintain regular attendance as set forth in Center policies and procedures.
• Physical ability to sit for extended periods, working at a computer, lifting up to 15lbs., some stooping, bending and kneeling and the ability to perform physical skills required for CPR, First Aid and PMAB.

Hours: Mon-Fri 8am-12pm

Salary: $15,600 Annually/$15.0000 hourly

Department: Developmental Services
This is a part time position

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