On site-Part-Time Administrative Assistant- Bozeman, MT

BBG Ventures, LLC; Bozeman (MT); On-site; USD 30,000 - 33,000; Part time

Benefits offered by this job

Medical, dental, vision benefits

401(k) plan with safe harbor

Vacation days, holidays, and sick days

Half-day Fridays starting in May

Supportive team environment

Job summary

BBG Ventures, LLC is seeking an Administrative Assistant for part-time, on-site work in Bozeman, MT. The role supports client communication, calendar management, mail duties, and basic accounting tasks, with a focus on accuracy and confidentiality.

The position runs 16–20 hours weekly, with potential tax-season hours up to 40 weekly. Qualification requires a high school diploma and at least 1 year of administrative experience in a professional setting.

Qualifications

• High school diploma or equivalent; higher level education preferred
• 1+ year of administrative experience in a mid-size office or accounting firm
• Experience with time and billing software and multi-line phone systems

Responsibilities

• Greet clients professionally and route calls; manage calendar and scheduling
• Handle mail duties, petty cash, deposits, and client document logistics
• Set up new client files and maintain efficient filing system
• Prepare correspondence and assist with tax organizers, returns, and financial reports
• Support time and billing processes, invoicing, and expense coding
• Assist with housekeeping and front-office maintenance

Skills

Microsoft Office

Data entry

Time & billing software

Phone etiquette

Education

High school diploma (or equivalent)

Post-secondary preferred

Tools

10-key calculator

Automated calendar system

Job description

ADMINISTRATIVE ASSISTANT

20 hours/week- up to 40 (Feb 1-April 15)

Part-Time, Onsite

Bozeman, MT Office

$22-24/hour

What Our Client Is Looking For

Seeking people who want to grow; who always ask, “What’s next?” Our values and business are rooted in always seeking ways to have greater impact – staying ahead of industry and regulatory trends; seeking new skills, credentials and certifications; and constantly improving how we collaborate, communicate and work together to achieve client, business, personal and professional goals.

This is a part-time position, working approximately 16-20 hours per week and up to 40 hours per week during the tax season (Feb 1 - Apr 15)

About Client/Benefits

They offer a competitive compensation package in which you’re rewarded based on performance and recognized for the value you bring to the firm. Their total rewards package includes medical, dental, vision and other offerings; profit-sharing 401(k) plan with safe harbor contributions; a minimum of 10 vacation days, nine company-observed holidays, 12 sick days and half-day Fridays starting in May. Plus, we offer:

• Support, coaching and feedback from co-workers and managers.
• Opportunities to develop new skills and advance your career.
• The freedom to work in a way that lets you balance life outside of work.

As a top CPA firm in Montana, for more than 75 years they have helped clients, both big and small, in virtually every sector. They have collaborated with them on everything from managing payroll to paying the right amount of tax, from expansion plans like mergers and acquisitions to succession planning, and valuation.

Essential Job Responsibilities

• Greet clients and others in a friendly, professional manner and answer the multi-line telephone system efficiently and direct calls appropriately. Retrieve messages from the office voice mail. Arrange for client appointments and records in automated calendar system.
• Performs all mail duties for incoming and outgoing mail. Maintains petty cash and expense logs, handles faxing, scanning & assistance to clients when picking up their returns. Assists or prepares the daily bank deposits.
• Sets up new client files and maintains an efficient filing system.
• Prepares requested correspondence and assists with special project assignments including client tax organizers, tax return and financial statement assembly and other reports.
• Troubleshoots and arranges for office equipment maintenance. Maintains adequate supplies of internal forms and other miscellaneous supplies.
• Assists with or has full Time & Billing responsibilities that may include reconciliation of time, overtime calculation, expense coding & entering, invoicing, statements, payment processing, and all reports.
• Run errands and handle certain housekeeping duties that include keeping the front office and employee kitchen area clean and professional in appearance.
• Performs other duties, responsibilities and activities as assigned.

To Qualify

• High school diploma; higher level education, preferred, or a combination of qualifications and equivalent clerical or office experience.
• 1+ year of administrative experience in a mid-size office, in an accounting Firm or a similar work environment.

Skills For Success

• Proficient in Microsoft Office, data entry, and time and billing software.
• Competent in the use of multi-line telephone, office automated systems and a 10-key calculator.
• Excellent planning, decision-making and organization skills, and ability to handle multiple tasks simultaneously.
• Excellent verbal, written communication and customer service skills.
• The ability to be self-directed and be a team member.
• Comply with established work hours and able to work overtime when dictated by client and business needs.
• Maintain confidentiality. Any information relating to clients, the Firm’s internal operations and staff is not to be disclosed during or after employment.

This job posting is intended to describe the general nature and level of work being performed and not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel as classified.

The selected candidate must successfully pass a background check.