Part-Time Administrative Assistant for Community Design Hub

COAR Design Group; San Diego (CA); On-site; USD 25,000 - 34,000; Part time

Job summary

COAR Design Group in San Diego, CA is seeking a part-time Administrative Assistant to support daily operations of our design office. You will manage phones, correspondence, records, vendors, events, data entry, onboarding, and general clerical tasks to keep the office running smoothly and professionally.

The role requires strong communication, organization, and MS Office proficiency. This position offers a flexible schedule and contributes to a collaborative culture focused on community-oriented

Qualifications

• Strong written and verbal communication skills.
• Exceptional organizational skills with meticulous attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Attention to detail and accuracy in document management and data entry.

Responsibilities

• Phone Management: Professionally handle and direct phone calls, serving as the first point of contact.
• Correspondence Handling: Manage emails, mail, and packages.
• Record Management: Maintain a structured filing system and important documents.
• Vendor and Maintenance Coordination: Coordinate with vendors for repairs and office maintenance.
• Maintain well-stocked office supplies.
• Event Support: Plan and organize office events and activities.
• Clerical support and miscellaneous tasks.
• Data entry and writing, editing, and proofreading documents.
• On-boarding Assistance: Support onboarding of new team members.

Skills

Communication

Organizational skills

Attention to detail

Tools

Microsoft Office

Job description

COAR Design Group in San Diego, CA is seeking a part-time Administrative Assistant to support daily operations of our design office. You will manage phones, correspondence, records, vendors, events, data entry, onboarding, and general clerical tasks to keep the office running smoothly and professionally.

The role requires strong communication, organization, and MS Office proficiency. This position offers a flexible schedule and contributes to a collaborative culture focused on community-oriented