Administrative Assistant

COAR Design Group; San Diego (CA); On-site; USD 25,000 - 34,000; Part time

Job summary

COAR Design Group in San Diego, CA is seeking a part-time Administrative Assistant to support daily operations of our design office. You will manage phones, correspondence, records, vendors, events, data entry, onboarding, and general clerical tasks to keep the office running smoothly and professionally.

The role requires strong communication, organization, and MS Office proficiency. This position offers a flexible schedule and contributes to a collaborative culture focused on community-oriented

Qualifications

• Strong written and verbal communication skills.
• Exceptional organizational skills with meticulous attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Attention to detail and accuracy in document management and data entry.

Responsibilities

• Phone Management: Professionally handle and direct phone calls, serving as the first point of contact.
• Correspondence Handling: Manage emails, mail, and packages.
• Record Management: Maintain a structured filing system and important documents.
• Vendor and Maintenance Coordination: Coordinate with vendors for repairs and office maintenance.
• Maintain well-stocked office supplies.
• Event Support: Plan and organize office events and activities.
• Clerical support and miscellaneous tasks.
• Data entry and writing, editing, and proofreading documents.
• On-boarding Assistance: Support onboarding of new team members.

Skills

Communication

Organizational skills

Attention to detail

Tools

Microsoft Office

Job description

Architecture that enhances quality of life.

COAR is an abbreviation of the term: COmmunity ARchitects. Community is at the heart of everything we do and every project we complete. Communities can be small or large but they’re never singular. They tend to be layered, complex, and diverse. More importantly, they reflect the groups of individuals that are integrated into each and every project: The end users, stakeholders, patrons, partners, designers, builders, and residents. At COAR Design Group, we create spaces that bring people together and serve the community.

To support our team working out of the San Diego, CA office we are actively seeking a part-time Administrative Assistant.

COAR values each and every one of our team members and their unique skills and experiences that help to create our well rounded and collaborative culture. We are creators, facilitators, and problem-solvers. We focus on delivering solutions that positively impact communities and approach each challenge with enthusiasm, an open mind, and willingness to go above and beyond.

https://www.coargroup.com/

As an Administrative Assistant, you will play a pivotal role in ensuring the smooth functioning of our San Diego office. Your responsibilities will contribute to a well-organized work environment and support office events and activities.

KEY RESPONSIBILITIES:

• Phone Management: Professionally handle and direct phone calls, serving as the first point of contact.
• Correspondence Handling: Efficiently manage incoming and outgoing correspondence, encompassing emails, mail, and packages.
• Record Management: Maintain a structured filing system, organizing records, invoices, and important documentation.
• Vendor and Maintenance Coordination: Coordinate with vendors for repairs and office maintenance, including general housekeeping, ensuring a productive work environment.
• Maintain well-stocked office supplies to prevent disruptions in daily operations.
• Event Support: Contribute to the planning and organization of events and activities, fostering a positive and collaborative atmosphere.
• Clerical support and assistance on various miscellaneous items.
• Data entry and writing, editing, and proof-reading documents.
• On-boarding Assistance: Participate in the on-boarding process ensuring seamless integration of new team members.

QUALIFICATIONS:

• Communication Skills: Strong written and verbal communication skills.
• Exceptional organizational skills with meticulous attention to detail.
• Proficiency in Microsoft Office
• Attention to Detail: Keen eye for detail and accuracy in document management and data entry.

Pay range: $18-$25 per hour

• COAR Design Group is an equal opportunity employer and welcomes applicants from all backgrounds to apply.