Part-Time Administrative Assistant - External Engagement

Appalachian State University; Boone (NC); On-site; USD 28,000 - 34,000; Part time

Job summary

Appalachian State University is seeking a Part-Time Administrative Assistant to support ExternalEngagement. This role will help identify partners, coordinate communications, and assist with events and program coordination.

The position requires a Bachelor's degree, 5+ years of professional experience, strong organizational and communication skills, and proficiency with Microsoft Office, Google Workspace, and Canva. Works with faculty, staff and external partners in a fast-paced environment.

Qualifications

• Bachelor's degree required.
• 5+ years of relevant professional experience.
• Strong organizational skills, attention to detail, and entrepreneurial spirit.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, and Canva.
• Ability to work independently while collaborating with faculty, staff, and external partners.
• Professional, approachable demeanor when interacting with a wide range of stakeholders.

Responsibilities

• Assist in identifying and researching potential strategic partner organizations aligned with departmental priorities and program areas.
• Maintain and update a centralized database of partners, prospects, and engagement activity.
• Support initial outreach efforts and help track follow-up communication.
• Coordinate and distribute monthly communications to partners, advisory council, alumni, and stakeholders.
• Help maintain consistent, professional communication that strengthens relationships over time.
• Support storytelling efforts by gathering updates on student experiences, internships, and partnerships.
• Support the development and maintenance of the department's external communications and digital presence, including social media and online platforms, to effectively share updates, highlight partnerships, and strengthen engagement with external stakeholders.
• Help connect Program Directors and Coordinators with partner needs (e.g., internships, projects, mentorship opportunities).
• Assist in tracking partner engagement across programs to ensure alignment and visibility.
• Support basic reporting on engagement activity and outcomes.
• Provide logistical and coordination support for key events such as NEXT in Management, The Night Before NEXT, Beyond NEXT, App onTap, Advisory Council meetings, and other partner-facing initiatives.
• Support the planning and execution of Advisory Council meetings, including scheduling, agenda development, material preparation, communication, and follow-up.
• Assist with scheduling, communication, materials preparation, and on-site coordination as needed across all events and engagements.
• Help ensure a high-quality, professional experience for external partners, Advisory Council members, and participants.

Skills

Organizational skills

Communication skills

Microsoft Office

Google Workspace

Canva

Independent work

Collaborative with faculty and extern

Professional demeanor

Education

Bachelor's degree

Job description

Part-Time Administrative Assistant – ExternalEngagement

Department:

Management - 255300

Minimum Qualifications

• Bachelor's degree required
• 5+ years of relevant professional experience
• Strong organizational skills, attention to detail, andentrepreneurial spirit, with the ability to manage multiplepriorities effectively
• Excellent written and verbal communication skills
• Demonstrated proficiency with common workplace tools (e.g.,Microsoft Office, Google Workspace) and comfort working withdesign/communication platforms (e.g., Canva)
• Ability to work independently while also collaboratingeffectively with faculty, staff, and external partners
• Professional, approachable demeanor when interacting with awide range of stakeholders

License/Certification Required

Essential Job Functions

Partner Identification & Outreach Support

• Assist in identifying and researching potential strategicpartner organizations aligned with departmental priorities andprogram areas
• Maintain and update a centralized database of partners,prospects, and engagement activity
• Support initial outreach efforts and help track follow-upcommunication

Communication & Relationship Support

• Coordinate and distribute monthly communications to partners,advisory council, alumni, and stakeholders
• Help maintain consistent, professional communication thatstrengthens relationships over time
• Support storytelling efforts by gathering updates on studentexperiences, internships, and partnerships
• Support the development and maintenance of the department'sexternal communications and digital presence, including socialmedia and online platforms, to effectively share updates, highlightpartnerships, and strengthen engagement with externalstakeholders

Program & Partner Coordination

• Help connect Program Directors and Coordinators with partnerneeds (e.g., internships, projects, mentorship opportunities)
• Assist in tracking partner engagement across programs to ensurealignment and visibility
• Support basic reporting on engagement activity andoutcomes

Event Coordination & Support

• Provide logistical and coordination support for key events suchas NEXT in Management, The Night Before NEXT, Beyond NEXT, App onTap, Advisory Council meetings, and other partner-facinginitiatives
• Support the planning and execution of Advisory Councilmeetings, including scheduling, agenda development, materialspreparation, communication, and follow-up
• Assist with scheduling, communication, materials preparation,and on-site coordination as needed across all events andengagements
• Help ensure a high-quality, professional experience forexternal partners, Advisory Council members, and participants

Knowledge, Skills, & Abilities Required for this Position

Preferred Qualifications

Interest in higher education, business, or relationship-buildingwork preferred.

Work Schedule/Hours

Flexible work schedule, thoughattendance at events and meetings (both in-person and virtual) willbe required. The position is for 20 hours each week for a 10-12month period.

Anticipated Hiring Range

Closing Date

10/02/2026

Appalachian State University is an affirmative action/equal opportunity employer. The University does not discriminate inaccess to its educational programs and activities, or with respectto hiring or the terms and conditions of employment, on the basisof race, color, national origin, religion, sex, gender identity andexpression, political affiliation, age, disability, veteran status,genetic information or sexual orientation.