Business Officer

NC State University; Raleigh (NC); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Childcare benefits

Wellness membership

Wellness programs

Job summary

NC State University is seeking a Business Officer to support the Student Leadership & Engagement department in Raleigh, NC. The role focuses on financial management, HR coordination, and operational processes to enable student leadership initiatives.

The incumbent will manage a $1.5M+ annual budget, coordinate funding for student clubs, and guide staff on purchasing, travel, and budget planning. A bachelor’s degree in a related field is required.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, or related business area (or equivalent combination of training and experience).
• Experience in contract administration and fund management.
• Proficiency with MS Word, Excel, and Adobe Acrobat; ability to adapt to university systems.

Responsibilities

• Manage budget and accounting records for the department, supporting an annual budget over $1.5M.
• Coordinate financial reconciliation and funding distributions to student organizations.
• Oversee monthly reconciliation, PCard management, and purchasing activities.
• Provide financial training and guidance on purchasing, travel, and budget planning.
• Support onboarding/offboarding and HR timelines for staff.

Skills

Contract administration

Analytical skills

Communication

Education

Bachelor’s degree in Business Administration/Public Administration or related

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

Google Mail

PeopleSoft

Job description

Business Officer

$60,000-$65,000

Work Schedule: Monday-Friday, 8am-5pm

Position Type: EPS/SAAO

Full Time Equivalent (FTE): 1.00

Appointment: 12 Month Recurring

Department: Student Leadership & Engagement

Department ID 240501 - Student Leadership & Engagement

Reporting to the Director for Student Leadership & Engagement, you will support the financial, administrative, human resources, and operational success of the department. In this highly collaborative role, you will help ensure Student Leadership & Engagement has the resources, processes, and operational support needed to advance student engagement and leadership development initiatives.

Working across finance, human resources, office operations, and campus partnerships, you will partner with professional staff, student employees, university departments, and campus stakeholders to maintain efficient operations and provide the administrative infrastructure needed to support the department’s programs and services.

Key Responsibilities fall within the following functional areas:

Financial & Business Operations

• Manage budget and accounting records for Student Leadership & Engagement, supporting an annual budget in excess of $1.5 million.
• Coordinate financial reconciliation and the distribution of appropriations funding to student organizations each semester, totaling nearly $200,000 annually, as approved by Student Government, the Student Body Treasurer, and their advisors.
• Oversee monthly financial reconciliation, including PCard management, office projects, accounting activities, and cash assets.
• Manage PCard purchases, Marketplace orders, vouchers, and other purchasing activities in accordance with University policies and procedures.
• Prepare and submit quarterly financial reports to the division finance office.
• Manage departmental deposits and maintain accurate financial records.
• Communicate financial plans, spending guidelines, and budget strategies to the Student Leadership & Engagement team.
• Assist staff with contract and vendor processes, ensuring appropriate procedures are followed.
• Provide ongoing financial training and guidance to professional staff on University purchasing, travel, student employment, and budget planning.

Human Resources & Employee Coordination

• Coordinate required clearances for department staff and student employees.
• Maintain accurate department rosters and Google Groups to support effective communication and access.
• Support onboarding and offboarding processes for student and professional staff.
• Assist with student employee hiring processes, including the annual PEP application process.
• Communicate HR timelines, requirements, and processes to supervisors.
• Coordinate with appropriate University partners to support timely completion of employment-related processes.

Office Operations & Administrative Coordination

• Serve as the primary departmental requester for work orders and coordinate facilities-related needs.
• Assist with developing and maintaining office operations, procedures, and administrative policies.
• Support departmental workflows, documentation, and internal reporting processes.
• Manage department storage facilities and ensure resources are organized and maintained.
• Serve as the department surplus manager, coordinating the disposition of surplus property in accordance with University procedures.
• Monitor and maintain office supply inventories to support daily operations.
• Coordinate facility and operational needs with campus partners, including NC Student Centers and DASA Facilities.

This role is an opportunity to contribute to a collaborative team while helping ensure Student Leadership & Engagement has the financial and operational foundation needed to support students and advance departmental priorities.

Other Responsibilities

In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department’s operations.

Qualifications

Minimum Education and Experience

Bachelor’s Degree in Business Administration, Public Administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

• Manage contracts and accounting functions with progressively responsible experience, including managerial responsibilities, while ensuring accuracy and compliance with applicable policies and procedures.
• Utilize database management software and standard office applications, including Microsoft Word, Microsoft Excel, and Adobe Acrobat, to support departmental operations while adapting to evolving University technology.
• Apply knowledge of contract administration to manage contracts, support purchasing activities, and facilitate effective relationships with vendors and University partners.
• Communicate effectively through clear written, verbal, and interpersonal interactions with faculty, staff, students, vendors, and external stakeholders.
• Exercise independent judgment, initiative, and organizational and analytical skills to manage multiple priorities, resolve operational needs, and complete responsibilities with minimal supervision.

Preferred Qualifications

• Experience using Google Mail and PeopleSoft.
• Three or more years of progressively responsible experience in contract administration and fund management.
• Experience in office management and/or accounting, preferably in a higher education setting.

Required License(s) or Certification(s)

N/A

Valid NC Driver's License required

Required

Commercial Driver's License required

Required

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

Attain Work-life balance with ourChildcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here (You Belong Here ). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.

In Student Leadership and Engagement, we facilitate purposeful involvement and leadership development that supports and enhances students’ academic experience. We engage students in meaningful and memorable involvement experiences that create a sense of belonging, and we equip them with the knowledge, tools, and experiences to practice socially responsible leadership and contribute to a global society. Student Leadership and Engagement, serving the entire student body, provides leadership and vision for coordinating various forms of student involvement and engagement within DASA at NC State University.

The department encompasses co-curricular leadership programs and initiatives; student organization management; education, and development; student governance; large scale campus programming; global engagement via Alternative Service Break, service and civic engagement coordination; leadership training and coaching; campus-community partnerships; three academic courses; and a robust student intern program.

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.