Part-Time Administrative Assistant — Events & Outreach

Penn State University; Clarion (Clarion County); On-site; USD 32,000 - 42,000; Full time

Job summary

Penn State Extension in Clarion County is hiring an Administrative Assistant to support daily operations three days a week in the Clarion Office. The role collaborates with the Extension Business Operations Manager, Client Relationship Manager, Extension Educators, and other Administrative Support Assistants to ensure smooth operations.

Responsibilities include receptionist duties, customer service, event coordination, and maintaining Salesforce CRM and publications.

Qualifications

• Professional appearance and ability to represent Penn State Extension professionally.
• Excellent communication, phone, organizational, and interpersonal skills; ability to manage multiple priorities.
• Experience with Microsoft Office suite and Salesforce is preferred.

Responsibilities

• Serve as receptionist and first-line liaison to customers and visitors.
• Greet customers, answer calls, provide directions or information; share standard services and procedures.
• Schedule/cancel appointments and meetings; assist with event planning and coordination.
• Maintain educational resource and publication files and order publications as needed.
• Maintain Salesforce CRM files; generate mass mailings and distribute communications.
• Support off-site workshops, classes, and special events; assist with grant-related reports and filings.

Skills

Customer service

Office administration

Microsoft Excel

Team collaboration

Communication skills

Education

High School diploma or higher

1+ years related experience

Tools

Salesforce

Job description

Penn State Extension in Clarion County is hiring an Administrative Assistant to support daily operations three days a week in the Clarion Office. The role collaborates with the Extension Business Operations Manager, Client Relationship Manager, Extension Educators, and other Administrative Support Assistants to ensure smooth operations.

Responsibilities include receptionist duties, customer service, event coordination, and maintaining Salesforce CRM and publications.