Part-Time Administrative Assistant — Community & Leasing Support

Legacy Communities; Wells (ME); On-site; USD 17,000 - 30,000; Part time

Job summary

Legacy Communities is seeking a Part Time Administrative Assistant to support the Community Manager with daily clerical duties in a manufactured housing community. This role emphasizes timely communication, accurate record-keeping, and maintaining positive tenant relations.

The position is part-time, hourly, non-exempt, with a 20-hour weekly schedule. A valid driver’s license and at least one year of office experience are required, alongside proficiency in Microsoft Office.

Qualifications

• High School Diploma or equivalent.
• At least 1 year administrative experience in an office setting.
• Ability to pass a background check and drug screening.
• Valid driver’s license required.
• Efficiently operates Microsoft Office Suite and other office equipment.

Responsibilities

• Collect and distribute external mail and communications within the community.
• Collect monthly tenant rent payments and follow up with calls as needed.
• Process vendor invoices timely and accurately.
• Answer office calls and direct calls as needed.
• Maintain resident files ensuring they are current and confidential.
• Maintain notes and records on electronic tenant platforms.
• Develop and maintain community relationships.
• Assist with managing all leases, including lease reminder letters.
• Perform all other duties as assigned.

Skills

Communication

Problem solving

Detail oriented

Time management

Organized

Self-motivated

Honesty & integrity

Motivation

Teamwork

Administrative experience

Education

High School Diploma or equivalent

1+ year administrative experience in an office setting

Tools

Microsoft Office Suite (Word, Excel, PowerPoint)

Driver's license

Job description

Legacy Communities is seeking a Part Time Administrative Assistant to support the Community Manager with daily clerical duties in a manufactured housing community. This role emphasizes timely communication, accurate record-keeping, and maintaining positive tenant relations.

The position is part-time, hourly, non-exempt, with a 20-hour weekly schedule. A valid driver’s license and at least one year of office experience are required, alongside proficiency in Microsoft Office.