Administrative Assistant - Part Time

Legacy Communities; Wells (ME); On-site; USD 17,000 - 30,000; Part time

Job summary

Legacy Communities is seeking a Part Time Administrative Assistant to support the Community Manager with daily clerical duties in a manufactured housing community. This role emphasizes timely communication, accurate record-keeping, and maintaining positive tenant relations.

The position is part-time, hourly, non-exempt, with a 20-hour weekly schedule. A valid driver’s license and at least one year of office experience are required, alongside proficiency in Microsoft Office.

Qualifications

• High School Diploma or equivalent.
• At least 1 year administrative experience in an office setting.
• Ability to pass a background check and drug screening.
• Valid driver’s license required.
• Efficiently operates Microsoft Office Suite and other office equipment.

Responsibilities

• Collect and distribute external mail and communications within the community.
• Collect monthly tenant rent payments and follow up with calls as needed.
• Process vendor invoices timely and accurately.
• Answer office calls and direct calls as needed.
• Maintain resident files ensuring they are current and confidential.
• Maintain notes and records on electronic tenant platforms.
• Develop and maintain community relationships.
• Assist with managing all leases, including lease reminder letters.
• Perform all other duties as assigned.

Skills

Communication

Problem solving

Detail oriented

Time management

Organized

Self-motivated

Honesty & integrity

Motivation

Teamwork

Administrative experience

Education

High School Diploma or equivalent

1+ year administrative experience in an office setting

Tools

Microsoft Office Suite (Word, Excel, PowerPoint)

Driver's license

Job description

Legacy is looking for a Part Time Administrative Assistant that can work with a talented team to ensure the continued growth of the Company. By joining Legacy, you will become a part of our team and will work in an environment where we cultivate thriving communities where mutual respect and collaborative spirit are the cornerstones of every interaction.

The Main function of the Part Time Administrative Assistant position is to assist the Community Manager with day-to-day clerical/office duties within a manufactured housing community while maintaining and cultivating positive relationships.

In This Role You Will

• Collect and distribute external mail and communications within the community.
• Collect monthly tenant rent payments and follow up with calls as needed.
• Process vendor invoices timely and accurately.
• Answer office calls and direct calls as needed.
• Maintain resident files ensuring they are kept current and confidential.
• Maintain current notes and records on electronic tenant platforms.
• Develop and maintain community relationships.
• Assist with managing all leases, including lease reminder letters.
• Perform all other duties as assigned.

Core Competencies

• Communication: Ability to write and speak clearly and concisely
• Energetic: Ability to work with a sense of urgency and understand the importance of timely completion of projects and follow through
• Detail Oriented: Ability to understand the details of a project and the importance of details and accuracy in completing tasks
• Problem Solving Skills: Ability to find a solution for and to deal proactively with work-related problems
• Decision Making: Ability to use good business judgement in making critical decisions
• Organized: Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of the steps and documents involved
• Time Management: Ability to utilize the available time to organize and complete work within given timelines and work with a sense of urgency
• Self-Motivated: Ability to be internally inspired to perform a task using one's own drive and initiative
• Honesty, Integrity and Reliable: Ability to be truthful, credible and dependable in the workplace. Do what you say.
• Motivation: Ability to inspire others to reach a goal and to perform to the best of their ability.

Role Qualifications / Skills / Abilities

• High School Diploma or equivalent
• At least One (1) year administrative experience in an office setting.
• Ability to pass a background check and drug screening.
• Valid driver's license required.
• Efficiently operates assigned computer software and other equipment including but not limited to Microsoft Office Suite (Word, Excel, Power Point, etc.)

Work Environment

This position is primarily in an office setting with a work schedule of 20 hours per week. This position is a part time, hourly, non-exempt position. Community Manager/Regional Manager will provide a work schedule to meet community needs. At times, weekly work schedules may vary and include evening hours or weekends depending on community needs.

JOB CODE: Meadowledge