Part-Time Administrative Assistant (Bilingual)

Portland Community College; Portland (OR); On-site; USD 23,000 - 25,000; Part time

Benefits offered by this job

Oregon Sick Leave

retirement savings plans

Job summary

Portland Community College is seeking a part-time casual Office Assistant to support the Margaret Carter Skills Center at the PCC Cascade campus. The role includes administrative, customer-service, scheduling, and records duties to ensure smooth program operations.

Responsibilities include intake and coordination of classes, attendance tracking, communications, and collaboration with PCC staff and partners.

Qualifications

• Experience providing administrative, office, customer service, or program support.
• Strong interpersonal and communication skills with diverse populations.
• Commitment to a welcoming, inclusive environment for participants/c visitors.
• Good to intermediate computer skills, including Word, Excel and Google Workspace.
• Ability to learn PCC systems, databases, and processes.
• Ability to organize multiple tasks, maintain records, follow procedures, and meet deadlines.
• Maintain confidentiality and exercise judgment with participant/program information.
• Ability to work independently and as part of a team.
• Reliable attendance.
• Bilingual Spanish/English preferred.

Responsibilities

• Provide comprehensive administrative and clerical support for the Margaret Carter Skills Center and its programs.
• Serve as a welcoming point of contact for participants, community members, partners, and PCC staff; respond to inquiries via phone, email, chat, and in person.
• Support participant intake, registration, scheduling, appointment coordination, and communication for MCSC classes and services.
• Assist with scheduling, attendance, communications, room coordination, and logistics for MCSC programs and events.
• Prepare, organize, maintain, and update program records and documents with accuracy and confidentiality.
• Support data entry and routine reporting for program participation and operations.
• Maintain office supplies and track orders, receipts, and distribution of materials.
• Assist with purchasing and routine administrative processes per PCC procedures.
• Support creation of program materials, correspondence, flyers, sign-in materials, presentations.
• Provide general support for MCSC classrooms and activities; coordinate setup and execution.
• Collaborate with MCSC staff, College Access, SWEB partners, and PCC departments.

Skills

Administrative support

Customer service

Bilingual Spanish/English

Education

None

Tools

Microsoft Word

Excel

Google Workspace

Job description

Portland Community College is seeking a part-time casual Office Assistant to support the Margaret Carter Skills Center at the PCC Cascade campus. The role includes administrative, customer-service, scheduling, and records duties to ensure smooth program operations.

Responsibilities include intake and coordination of classes, attendance tracking, communications, and collaboration with PCC staff and partners.