Part-Time Office Assistant — Welcoming & Admin Support

PCC Portland Community College; Portland (OR); On-site; USD 22,000 - 25,000; Part time

Benefits offered by this job

Oregon Sick Leave

Retirement savings

Job summary

Portland Community College is seeking a part-time casual Office Assistant to support the Margaret Carter Skills Center at PCC Cascade campus. You will provide day‑to‑day administrative, customer‑service, scheduling, records, purchasing, and program‑support functions as the first point of contact for participants and PCC colleagues.

The role emphasizes confidentiality, punctuality, teamwork, and the ability to work with diverse communities; bilingual Spanish/English is preferred.

Qualifications

• Experience providing administrative, office, customer service, or program support.
• Strong interpersonal and communication skills and the ability to work effectively with people from diverse backgrounds and experiences.
• Commitment to creating a welcoming, respectful, and inclusive environment for participants and community members.
• Good to intermediate computer skills, including experience with Microsoft Word and Excel and Google Workspace applications.
• Ability to learn and use PCC systems, databases, and administrative processes.
• Ability to organize multiple tasks, maintain accurate records, follow established procedures, and meet deadlines.
• Ability to maintain confidentiality and exercise appropriate judgment when working with participant and program information.
• Ability to work independently and collaboratively as part of a team.
• Reliable and dependable attendance.
• Bilingual Spanish/English preferred.

Responsibilities

• Provide comprehensive administrative and clerical support for the Margaret Carter Skills Center and its programs.
• Serve as a welcoming point of contact for participants, community members, partners, and PCC staff; respond to phone, email, Google Chat, and in-person inquiries and route requests as appropriate.
• Support participant intake, registration, scheduling, appointment coordination, and general communication related to MCSC classes, workshops, activities, and services.
• Assist with scheduling, Attendance, communications, room coordination, and logistical tasks for MCSC programming, meetings, presentations, and events.
• Prepare, organize, maintain, and update program records, forms, spreadsheets, files, and other documents while maintaining accuracy and confidentiality.
• Support data entry and routine tracking needed for program participation, services, activities, and operational reporting.
• Maintain and organize office and program supplies and inventories; track orders, purchases, receipts, and distribution of materials as needed.
• Assist staff with purchasing and other routine administrative processes in accordance with PCC procedures.
• Support preparation of program materials, correspondence, flyers, sign-in materials, presentations, and other communications.
• Provide general support for MCSC classrooms, workshops, and participant activities, including setup and coordination needs.
• Collaborate with MCSC staff, College Access colleagues, SWEB partners, and other PCC departments to support smooth program operations.
• Perform other related administrative duties that support the Margaret Carter Skills Center and College Access Department.

Skills

Administrative support

Customer service

Communication skills

Bilingual Spanish/English

Microsoft Word

Excel

Google Workspace

Tools

Microsoft Word

Excel

Google Workspace

Job description

Portland Community College is seeking a part-time casual Office Assistant to support the Margaret Carter Skills Center at PCC Cascade campus. You will provide day‑to‑day administrative, customer‑service, scheduling, records, purchasing, and program‑support functions as the first point of contact for participants and PCC colleagues.

The role emphasizes confidentiality, punctuality, teamwork, and the ability to work with diverse communities; bilingual Spanish/English is preferred.