Administrative Assistant

Talentify; Redmond (WA); On-site; USD 33,000 - 44,000; Full time

Job summary

Aston Carter is seeking an Administrative Assistant to support a high-performing legal and corporate affairs team in Redmond, WA. The role emphasizes calendar management, travel coordination, expense tracking, and professional communication within a fast-paced corporate environment.

The position is 100% onsite, Monday through Friday, 40 hours per week, with occasional overtime and strict confidentiality. You will collaborate with multiple departments, manage meetings, and assist with events and

Qualifications

• 2–4 years of administrative support or related experience.
• Strong customer service and communication skills.
• Experience managing calendars and coordinating activities across stakeholders.

Responsibilities

• Manage complex calendars across multiple time zones using Outlook and coordinate scheduling with internal and external stakeholders.
• Propel scheduling decisions by prioritizing requests and resolving conflicts.
• Draft, review and send professional emails on behalf of leaders and teams.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare and track expense reports ensuring policy compliance.

Skills

Calendar management

Outlook proficiency

Communication skills

Time management

Discretion with confidential info

Education

Bachelor's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

This Administrative Assistant opportunity supports a high‑performing legal and corporate affairs organization by providing complex calendar management, administrative coordination, and team support. The ideal candidate is highly organized, customer-focused, and skilled at managing competing priorities in a fast‑paced corporate environment. This role requires strong communication skills, professionalism, discretion when handling confidential information, and the ability to build effective working relationships across a broad group of stakeholders.

Responsibilities

• Manage complex calendars across multiple time zones using Outlook and coordinate scheduling for meetings with internal and external stakeholders.
• Proactively prioritize scheduling requests, resolve conflicts, and make calendar decisions based on changing business needs and priorities.
• Ensure meeting logistics are accurate and complete, including invitations, agendas, conference details, and room reservations.
• Draft, review, and send professional email communications on behalf of leaders and team members.
• Coordinate domestic and international travel arrangements and manage related itineraries.
• Prepare, submit, and track expense reports while ensuring compliance with company policies.
• Process expense approvals and assist team members with expense-related inquiries.
• Support team operations by coordinating all‑hands meetings, offsites, morale events, and other departmental activities.
• Manage event logistics including room reservations, catering, materials, and attendee communications.
• Assist with procurement requests for office supplies, equipment, reference materials, and facilities‑related needs.
• Help maintain an organized, professional, and welcoming team environment.
• Support space management activities and assist with workplace coordination efforts.
• Create, edit, and format PowerPoint presentations and other business documents as needed.
• Maintain confidentiality and exercise sound judgment when handling sensitive and privileged information.
• Partner effectively with stakeholders across multiple business functions and organizational levels.
• Ensure administrative processes and operational procedures are followed accurately and consistently.
• Support additional administrative projects and business initiatives as assigned.

Essential Skills

• 2-4 years of administrative support, office coordination, customer service, or related professional experience.
• Strong customer service skills with the ability to build positive relationships and provide exceptional support.
• Excellent written and verbal communication skills, including professional email correspondence.
• Experience managing calendars, scheduling meetings, and coordinating activities across multiple stakeholders.
• Strong organizational and time management skills with the ability to manage competing priorities.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong attention to detail and ability to maintain accuracy in a fast‑paced environment.
• Ability to work independently while effectively collaborating with team members and business partners.
• Experience handling sensitive and confidential information with professionalism and discretion.
• Strong problem‑solving skills and ability to adapt to changing priorities.
• Professional demeanor with a reliable, proactive, and service‑oriented approach.
• Bachelor's degree preferred but not required.

Work Environment

This position is 100% onsite and supports a collaborative legal and corporate affairs team. The schedule is Monday through Friday, 40 hours per week, with occasional overtime opportunities that require prior manager approval. The role consists primarily of calendar management (approximately 80%), along with team support (10%) and participation in team meetings and administrative activities (10%). The environment is professional, fast‑paced, and highly collaborative, offering significant opportunities for on‑the‑job learning, skill development, and long‑term career growth. The organization places a strong emphasis on communication, reliability, customer service, and operational excellence, making this an excellent opportunity for an administrative professional looking to expand their experience within a corporate setting.

Job Type & location

This is a Contract position based out of Redmond, WA.

Pay and Benefits

The pay range for this position is $28.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre‑tax and Roth post‑tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long‑term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Redmond,WA.

Application Deadline

This position is anticipated to close on Oct 6, 2026.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.