Administrative Assistant

Talentify; Austin (TX); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance (Voluntary)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid Time Off

Job summary

Aston Carter is seeking an Administrative Support I to assist with collections operations in Austin, TX. The role focuses on contacting suppliers, recording notes, and applying payments to accounts to keep billing running smoothly.

The position requires basic administrative experience, strong Excel skills, and clear communication. This onsite role offers standard hours and a range of employee benefits as described in the listing.

Qualifications

• Experience in administrative support and clerical tasks.
• Familiarity with Microsoft Office Suite, including Outlook.
• Skills in data entry, order entry, and inventory management.

Responsibilities

• Contact suppliers to request payments.
• Apply payments on account.
• Record notes and track incoming payments.
• Collaborate with billing analysts to streamline collections processes.

Skills

Excel

Communication

Attention to detail

Customer service

Collections

Tools

Microsoft Office

Outlook

Job description

Job Title: Administrative Support IJob Description

This role involves supporting collections processes by contacting suppliers, recording notes, and managing incoming payments to ensure smooth billing operations.

Responsibilities

• Contact suppliers to request payments.
• Apply payments on account.
• Record notes and track incoming payments.
• Collaborate with billing analysts to streamline collections processes.

Essential Skills

• Proficiency in Microsoft Excel.
• Strong communication and interpersonal skills.
• Attention to detail.
• Experience in customer service and collections.

Additional Skills & Qualifications

• Experience in administrative support and clerical tasks.
• Familiarity with Microsoft Office Suite, including Outlook.
• Skills in data entry, order entry, and inventory management.

Work Environment

This is a fully onsite position with working hours from 8:00 AM to 4:30 PM. The role involves day-to-day interactions with suppliers and collaboration with billing analysts. The work environment is focused on reducing risk in collections and modifying billing processes.

Job Type & Location

This is a Contract position based out of Austin, TX.

Pay and Benefits

The pay range for this position is $16.00 - $16.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Austin,TX.

Application Deadline

This position is anticipated to close on Sep 4, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.