Part Time Administrative Assistant

Maryland Tech Council; Rockville (MD); On-site; USD 34,000 - 41,000; Part time

Job summary

Maryland Tech Council is seeking an Administrative Assistant to provide hands-on support to the CEO in Rockville, MD. This on-site, part-time role (approximately 20–25 hours per week) focuses on calendar management, travel planning, correspondence, and file organization to keep operations running smoothly.

Responsibilities include meeting coordination, expense handling, and acting as the front-office contact with discretion and professionalism.

Qualifications

• Bachelor’s degree preferred or equivalent experience supporting senior leaders.
• 5–7+ years of progressively responsible administrative or executive support experience.
• Exceptional organizational and prioritization skills.
• Strong written and verbal communication abilities.
• Ability to manage complex calendars, travel, and deadlines.

Responsibilities

• Provide day-to-day administrative support to the CEO, including calendar management, correspondence, scheduling, and file organization.
• Scheduling and coordinating internal and external meetings.
• Arrange travel, accommodations, and itineraries.
• Take meeting notes and follow up on action items.
• Managing expenses, invoices, and reimbursements.
• Greet visitors and handle inquiries professionally.
• Maintain a clean and organized office environment and facilities.

Skills

Calendar management

Executive support

Communication skills

Time management

Discretion

Education

Bachelor’s degree preferred

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

CRM systems

Job description

Maryland Tech Council (MTC) is the largest technology and life sciences trade association in Maryland. We are a collaborative community that is actively engaged in building strong technology and life science industries by supporting the efforts of our individual members. Headquartered in Rockville, MTC supports its member companies through advocacy, education, networking, and workforce development, with a mission of saving lives, securing our nation, and improving quality of life through innovation.

Position Summary

This is an onsite role based in our office at 9808 Medical Center Drive, Ste. 450, Rockville, Maryland. The Administrative Assistant primarily provides support for Maryland Tech Council's CEO. This is a hands-on, multi-functional role that blends administrative support, Database maintenance, and event assistance, as well as other duties as assigned. The position requires on-site presence and a high degree of reliability, organization, and attention to detail, as well as the ability to anticipate needs, exercise initiative, and move forward independently without waiting to be directed.

Reports to

Chief Executive Officer (CEO)

Hours

Approximately 20–25 hours per week. Typically 10am to 2pm Monday–Friday. Occasional evening availability required for events.

Location

On-site at the Maryland Tech Council office, Rockville, MD

Key Responsibilities

• Provide day-to-day administrative support to the CEO, including calendar management, correspondence, scheduling, and file organization.
• Scheduling and coordinating internal and external meetings.
• Arrange travel, accommodations, and itineraries.
• Take meeting notes and following up on action items.
• Managing expenses, invoices, and reimbursements.
• Serve as a primary point of contact for the office — greeting visitors and handling inquiries in a professional and courteous manner.
• Maintain a clean, organized, and welcoming office environment, including light cleaning, tidying, and general upkeep of common areas and meeting spaces.
• Anticipate CEO needs, proactively identify and resolve issues, and exercise sound independent judgment.
• Handle sensitive and confidential information with discretion.
• Maintain and update organizational databases, ensuring records are accurate, complete, organized, and current.
• Perform other duties as assigned.

Required Qualifications

• Bachelor’s degree preferred, or equivalent combination of education and relevant experience, preferably supporting C-suite or senior leadership.
• 5–7+ years of progressively responsible administrative or executive support experience, preferably supporting C-suite or senior leadership.
• Exceptional organizational, time-management, and prioritization skills.
• Strong written and verbal communication skills.
• Demonstrated ability to manage complex calendars, meetings, travel, and competing priorities.
• High level of professionalism, discretion, sound judgment, and ability to handle confidential information.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office, Google Workspace, and database/CRM systems.
• Experience maintaining databases, records, contact lists, and other executive information systems.
• Ability to work independently, anticipate executive needs, and take initiative.
• Strong interpersonal skills and ability to interact professionally with members, executives, and other key stakeholders.
• Ability to remain composed and effective in a fast-paced, high-level executive environment.
• High school diploma or equivalent.
• Ability to work on-site at the Maryland Tech Council office in Rockville, MD; must be comfortable performing physical tasks such as light lifting (up to 30 lbs), bending, reaching, and hands-on cleaning or maintenance activities.
• Comfortable with some evening work for events as needed.
• Ability to handle confidential information with discretion.

Preferred Qualifications

Prior experience supporting a CEO or executive directly.

Salary and Benefits

• $25.00 to $30.00 per hour, commensurate with experience.
• Health benefits and retirement plan participation are not offered for this part time role.

Equal Opportunity Employer

Maryland Tech Council is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law. All employment decisions are based on qualifications, merit, and business need.

At-Will Employment

Employment with Maryland Tech Council is at-will, meaning that either the employee or Maryland Tech Council may terminate the employment relationship at any time, with or without cause or notice. Nothing in this job description constitutes an employment contract or a guarantee of employment for any specific duration.