Part-Time Administrative Assistant

Brightmont Academy; Phoenix (AZ); On-site; USD 28,000 - 32,000; Part time

Job summary

Brightmont Academy in Phoenix seeks a master multi-tasker for a part-time Administrative Assistant role. You will greet visitors, support the Campus Director, and manage daily office tasks with a friendly, professional presence.

The ideal candidate will be proficient with Google applications and Excel, excel in written and spoken communication, and demonstrate reliability in scheduling, attendance tracking, and coordinating campus events.

Qualifications

• Bachelor’s degree preferred
• Excellent verbal and written communication skills
• Experience with Google applications and Excel

Responsibilities

• Welcome visitors via phone, mail, and email and provide professional assistance
• Support Campus Director with daily office tasks, scheduling, and attendance
• Assist with scheduling, attendance, and document preparation
• Update scheduling, coordinate substitute teachers, and notify parents about tardiness
• Coordinate events and campus activities and maintain a positive campus culture

Skills

Google Apps

Excel

Phone communication

Written communication

Education

Bachelor's degree

Tools

Google Workspace

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Part-Time Administrative Assistant

Part Time Phoenix, AZ, US

Salary Range: $20.00 To $23.00 Hourly

Part-Time Administrative Assistant

About Brightmont

The Brightmont Academy is a group of accredited private schools offering one-to-one instruction for elementary, middle, and high school aged students. We also offer tutoring and skill-building to students. Founded in 1999, we have helped thousands of students experience success, and have 20 campuses in the states of Arizona, Colorado, Florida, Georgia, Illinois, Michigan, Minnesota, and Washington.

Our customized one-teacher-to-one-student approach provides an opportunity to meet each student’s learning style within an accredited curricula program making a real difference one student, one class at a time. Our instructors are trained to teach with a gradual release approach that allows them to meet students where they are and gently lead students to their fullest potential.

Students attend Brightmont Academy campuses for multiple reasons including; anxiety, learning challenges, attention deficits, emotional or health concerns, or other individual special needs. Our students look to our instructors for better learning strategies needed for school and career success.

About The Position

We are looking for a master multi-tasker with exceptional communication skills and an upbeat attitude. Our Administrative Assistants are the first to welcome all visitors by providing polite and professional assistance via phone, mail, and e-mail. As a support to the Campus Director, they handle all daily office tasks, assist in schedule maintenance and attendance, and provide a helpful and positive presence on the campus.

Our successful Administrative Assistants are professional, polite, and attentive while also being efficient and accurate. They are always prepared and responsive to meet each daily challenge. A seasoned experience level with computers (particularly Google applications), general office tasks, and excellent verbal and written communication are a must. Most importantly, our Administrative Assistants have a genuine desire to meet the needs of others.

Receive incoming calls from prospective and current families helping accordingly, and communicate messages to Campus Director for prompt follow-up

Answer questions politely and professionally, by phone and in person, in a positive, friendly, and solution-oriented manner

Manage prospective families information and contract renewals

Support new students and new teachers on their first days on campus

Assist with student lunch supervision and monitor student activity in the lounge, homework, and other group areas throughout the day

Provide real-time scheduling support updating changes, notifying teachers, arranging for substitute teachers, and notifying parents student tardiness

Handle office tasks, such as attendance, generating progress reports, enrolling student courses, preparing enrollment folders, and reordering supplies

Support teachers with students course preparation and final records keeping

Coordinate special events and campus activities like the Graduation Ceremony

Build a campus culture by displaying student work, organizing campus activities, keeping common areas neat and clean, etc.

Be the point-of-contact for Maintenance, IT, and Registrar and other departments

Other duties may apply

Equivalent experience or Bachelor’s degree preferred

Regular and predictable attendance

Ability to work flexible schedule mornings through afternoons, Monday through Friday

Excellent computer skills, particularly in Google and Excel

Excellent communication skills both on the phone and in-person

Desire to be proactive and create a positive experience for others

Must possess a personal presence that is characterized by a sense of honesty, integrity, and caring with the ability to inspire and promote the philosophy, mission, and pillars of Brightmont Academy.

Physical presence on the campus and/or corporate office is required as it is part of the essential function of the job. The particular job duties of this position may change based upon the needs of Brightmont Academy. Additional administrative duties may be assigned at the discretion of the supervisor. Brightmont Academy reserves the right to amend and change the responsibilities to meet its operational needs.

Brightmont Academy is an equal opportunity employer. Our intent is to recruit, hire, and train all persons in all job groups in accordance with the law, without regard to race, color, religion, sex, age, marital status, disability, national origin, sexual preference, or any other protected status.

Keywords: Administrative Assistant / Administrative Support / Admin / Executive Assistant / Office Administration / Office Assistant / Office Coordination / Office Coordinator / Office Management / Office Manager / Receptionist / Front Desk / Customer Service