Part-time Administrative Assistant

AMLI Residential; Miami (FL); On-site; USD 26,000 - 38,000; Part time

Job summary

AMLI Residential's Miami Corporate office is seeking an Administrative Assistant/Regional Coordinator for a part-time role (24 hours per week). You will support senior leadership and the HR department on a variety of company-wide projects.

As Regional Coordinator for Southeast Florida, you will organize orientations, prepare reports, plan travel and meetings, coordinate events and training logistics, and manage resident communications and online reputation. Bilingual English/Spanish required.

Qualifications

• High School Diploma or GED required; college degree preferred.
• English/Spanish bilingual.
• Three years of experience supporting individuals recommended but not required.
• Adobe Acrobat, Workday, and Visio helpful.

Responsibilities

• Support business and community operations and various special projects.
• Act as Regional Coordinator for Southeast Florida, including new hire orientations.
• Prepare weekly, monthly, and quarterly reports.
• Coordinate travel, conference attendance, on- and off-site meetings, workshops, and materials.
• Coordinate training room setup, AV, computers, meals, and travel for attendees.
• Assist with escalated resident calls and online reputation management.
• Create and edit MS Excel, PowerPoint, and Word documents.
• Manage calendars, schedule meetings, travel, and expense reports.

Skills

Bilingual English/Spanish

Customer service

Multitasking

Organizational skills

Education

High School Diploma

College degree preferred

Tools

Adobe Acrobat

Workday

Visio

MS Excel

PowerPoint

MS Word

Job description

If you demonstrate strong administrative and organizational skills and love variety in your job, apply for our Administrative Assistant/Regional Coordinator opening. This is a parttime position that will work 24 hours a week.Based out of AMLI Residential's Miami Corporate office, the person in this role is actively involved in multiple company-wide special projects and will work closely with AMLI's senior leadership and HR department.Duties Include:Support business and community operations with ongoing activities and various special projects.Act as Regional Coordinator for the Southeast Florida region, which includes facilitating new hire orientations.Prepare weekly, monthly, and quarterly reports.Event Planning: Coordinate and prepare travel, conference attendance, on and off-site meetings, workshop materials, and resources: coordinate Volunteer activities, recognition events, and culture committee.Manage and handle escalated resident phone calls and online reputation management.Create and edit MS Excel spreadsheets, PowerPoint presentations, and Word documents. Manage calendars, schedule meetings, plan travel, and maintain expense and T+E reports.Prepare training materials and ensure timely delivery, Coordinate training room setup, AV, computers, meals, and travel arrangements for attendees.Assist the Development and Construction with ad-hoc projectsRequirements:A High School Diploma (or GED) is required. College degree preferred.English-Spanish bilingualThree years of experience supporting individuals is recommended but not required. Additional knowledge of Adobe Acrobat, Workday, and Visio is helpful.Valid driver's license; travel required throughout Miami area for property visits.Excellent customer service and verbal and written communication, as well as a professional demeanor, enthusiasm, and the ability to maintain confidentiality, are essential.The ability to handle multiple projects and prioritize workflow is also essential.We are a leader in sustainable LEED and ENERGY STAR-certified luxury apartment communities. AMLI was founded in 1980 as a private real estate development, management, and investment company. In 1994, AMLI became an NYSE publicly traded real estate investment trust. In February 2006, AMLI became a private company again through a $2.1 billion transaction with the PRIME Property Fund, a core commingled institutional fund managed by Morgan Stanley.AMLI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.The Company may utilize artificial intelligence, as permitted by law, in its recruitment, hiring, promotion, discipline, discharge, or other employment-related activities. Any artificial intelligence used will not have the effect of subjecting employees to discrimination on the basis of any protected class under federal, state, or local law, nor will the artificial intelligence use zip code data as a proxy for protected class information.