Part-Time Administrative Assistant

cortina; Huntsville (AL); On-site; USD 20,000 - 35,000; Part time

Job summary

Cortina is seeking a reliable and detail-oriented Part-Time Secretary to provide administrative support to an executive. This role is perfect for someone well-versed in organization and communication, essential for managing day-to-day tasks.

You will play a key role in ensuring smooth daily operations by handling communications, scheduling, and various administrative duties. The position requires that candidates reside in a HUBZone and involves working 10 hours per week on-site.

Qualifications

• Must live in a HUBZone.
• Ability to handle confidential information discreetly.
• Experience in an administrative or secretarial role preferred.

Responsibilities

• Handle incoming communications and respond appropriately.
• Prepare and format documents and reports.
• Maintain organized records and documentation.
• Assist with meeting coordination and scheduling.
• Perform general administrative duties to support operations.

Skills

Strong organizational and time management skills

Excellent written and verbal communication skills

Attention to detail

Proficiency with Microsoft 365

Job description

Job Description

We are looking for a reliable and detail-oriented Part‑Time Secretary to provide administrative support to an executive at Cortina. This role is ideal for someone who excels at organization, communication, and managing day‑to‑day tasks in a fast‑paced professional environment. You will play a key role in ensuring smooth daily operations by handling scheduling, communications, and administrative coordination. This position is an on‑site, 10‑hour per week role.

Key Responsibilities

• Handle incoming communications (email, phone, and messages) and respond or route as appropriate
• Prepare and format documents, correspondence, and reports
• Maintain organized records, files, and documentation
• Assist with meeting coordination, including scheduling, agenda, and notes
• Support basic data entry and administrative tracking tasks
• Coordinate with internal team members as needed to ensure smooth communication
• Coordinate employee events, recognition programs, team meetings, and company functions
• Perform general administrative duties to support daily business operations

Job Requirements

• MUST live in a HUBZone. To see if you reside in a HUBZone type your address in at, https://maps.certify.sba.gov/hubzone/map. Please confirm your address is in a Qualified HUBZone before you apply.
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to handle confidential information with discretion
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint)
• Ability to work independently and follow direction

Preferred Qualifications

• Prior experience in an administrative or secretarial role
• Familiarity with professional services or government contracting environments
• Experience supporting small business leadership

Background Check Requirement

As our team members work on government sites, all potential candidates are subject to a background screening that fully complies with the Fair Credit Reporting Act.