Part Time Administrative Assistant

Keystone Cooperative, Inc.; Bryant (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Keystone Cooperative, Inc. seeks a branch administrator to provide customer service and handle administrative tasks, including accounts receivable and contract processing.

The role requires strong communication, organization, accuracy, and the ability to work under tight deadlines in a team environment; on-site duties include payments, filing, mail, and supply purchasing.

Qualifications

• High school diploma or equivalent; 1–2 years related experience preferred.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
• Able to multi-task and work under strict deadlines.
• Strong analytical skills and price calculation abilities.
• Ability to work without supervision and in a team.

Responsibilities

• Handle a high volume of inbound calls professionally and courteously.
• Communicate with customers to adjust billing and answer questions.
• Process payments, orders, and requests accurately.
• File and reconcile paperwork; process electronic files via email.
• Balance cash drawer daily; manage daily mail and courier tasks.
• Provide general clerical support and assist with special projects as needed.
• Purchase general office supplies.

Skills

Verbal communication

Written communication

Organization

Detail orientation

Multitasking

Analytical skills

Teamwork

Decision making

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Job DescriptionPosition Overview: The purpose of this role is to provide customer service and administrative assistance for the branch. This role will assist with accounts receivables as well as verifying, filing, and responding to customer contracts with urgency. Other standard clerical duties such as answering phone calls and directing them to the correct individuals, sorting mail and assisting with other duties as needed.Duties and Responsibilities:Include but are not limited to:Receive and disperse a significant volume of phone calls in an efficient, courteous, and professional manner.Actively communicate with customers to adjust billing, answer questions, etc.Process payments, orders, and requests accurately.Reconcile, process and file necessary paperwork.Process electronic files via email.Compile and submit finalized documentation.Download reports.Perform general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing.Balance cash drawer dailyCompiles, sorts, and distributes daily mail. Receive courier deliveries. Sends out branch mail weekly.Responsible for purchasing general office and break room supplies.Assist with special projects as needed.Performs other duties as assigned.Skills and Qualifications:Strong verbal, and written, communication skills.Proficient with Microsoft Office SuiteExcellent organizational skills and the ability to work well within strict time frames.Detail oriented with the ability to process work accurately with minimal errors.Ability to perform multiple tasks simultaneously.Strong analytical skills and accurately calculate prices.Ability to work without supervision and make appropriate decisions.Work well in a team environment.Education and Experience:High school diploma and one to two years related experience and/or training; or equivalent combination of education and experience.