Administrative Assistant

Keystone Cooperative, Inc.; Lindon (UT); On-site; USD 20,664 - 27,552; Full time

Job summary

Keystone Cooperative, Inc. in Lindon, UT, seeks a detail‑oriented administrative assistant to provide customer service and branch support, handling accounts receivable, verifying and filing contracts, and performing standard clerical duties.

You will answer calls, route inquiries, process payments and orders, balance cash drawers daily, and assist with mail and supplies. A high school diploma with 1–2 years of related experience is required; MS Office proficiency is essential.

Qualifications

• High school diploma required; 1–2 years related experience or training.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks within tight deadlines.
• Able to work independently and in a team.

Responsibilities

• Handle a high volume of phone calls professionally.
• Assist with accounts receivable tasks and billing adjustments.
• Process payments, orders, and requests accurately.
• File, scan, and manage paperwork.
• Balance cash drawer daily and assist with mail and deliveries.
• Support purchasing of office supplies and special projects.

Skills

Verbal and written communication

Microsoft Office proficiency

Organizational skills

Attention to detail

Multitasking

Analytical and pricing calculations

Teamwork

Education

High school diploma; 1–2 years related experience

Tools

Microsoft Office Suite

Job description

Job DescriptionPosition Overview: The purpose of this role is to provide customer service and administrative assistance for the branch. This role will assist with accounts receivables as well as verifying, filing, and responding to customer contracts with urgency. Other standard clerical duties such as answering phone calls and directing them to the correct individuals, sorting mail and assisting with other duties as needed.Duties and Responsibilities:Include but are not limited to:Receive and disperse a significant volume of phone calls in an efficient, courteous, and professional manner.Actively communicate with customers to adjust billing, answer questions, etc.Process payments, orders, and requests accurately.Reconcile, process and file necessary paperwork.Process electronic files via email.Compile and submit finalized documentation.Download reports.Perform general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing.Balance cash drawer dailyCompiles, sorts, and distributes daily mail. Receive courier deliveries. Sends out branch mail weekly.Responsible for purchasing general office and break room supplies.Assist with special projects as needed.Performs other duties as assigned.Skills and Qualifications:Strong verbal, and written, communication skills.Proficient with Microsoft Office SuiteExcellent organizational skills and the ability to work well within strict time frames.Detail oriented with the ability to process work accurately with minimal errors.Ability to perform multiple tasks simultaneously.Strong analytical skills and accurately calculate prices.Ability to work without supervision and make appropriate decisions.Work well in a team environment.Education and Experience:High school diploma and one to two years related experience and/or training; or equivalent combination of education and experience.