Part-Time Administrative Assistant

Inuplands; Bloomington, Northern (IN, KY); Hybrid; USD 22,000 - 25,000; Part time

Benefits offered by this job

Medical and dental insurance

Tuition subsidy for employees and/or a

Paid holidays and winter break

Job summary

Indiana University in Bloomington, Indiana, is seeking a part-time Administrative Support role within the Philosophy department. The position supports the department with confidential communications, scheduling, and data preparation for reports and events.

Responsibilities include handling calls and visitors, organizing calendars, and assisting with department activities. A high school diploma is required, with a Bachelor's degree preferred; at least two years of related experience is expected.

Qualifications

• High school diploma or equivalent required.
• Preferred Bachelor's degree.
• Experience with administrative tasks and office software.

Responsibilities

• Provides administrative support to the department, handling confidential information with tact and diplomacy.
• Uses business software to prepare correspondence, reports, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs calls, visitors, mail, and email promptly and courteously.

Education

High school diploma or equivalent

Bachelor's degree

Job description

PHILOSOPHY (BL-PL-IUBLA)

Philosophy has been part of the curriculum at Indiana University since its founding in 1820. Our department emphasizes independent thought, rigor, self-reflection, and the application of reason to every problem, large and small. Our department hosts and supports a Minorities and Philosophy (MAP) Chapter and an active undergraduate Philosophy Club. The Philosophy department's research profile is well balanced across all major areas of philosophical inquiry with a number of areas of particular strength. Our graduate program has been nationally recognized for research excellence for the past 50 years.

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties related to maintaining an internal website and/or working with social media.
• Processes out-of-pocket and travel reimbursements.
• Works closely with the Department Manager and the Graduate Coordinator to plan and coordinate department events such as the Colloquia Series and weekly department gatherings.
• Assists with publication of annual newsletter.
• Gathers and posts office hours.
• Assists Department Manager with purchasing.
• Maintains department calendars and social media.
• Assists Department Manager with other administrative needs as they arise for the department.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Bachelor's degree

WORK EXPERIENCE

Required

• 2 years of experience in a related field

SKILLS

Required

• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Demonstrates excellent judgment and decision-making skills
• Ability to simultaneously handle multiple priorities
• Maintains composure under pressure

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$17.00 per hour

Up to 20 hours per week

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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