Part - Time Admin Assistant (Shelbyville)

The Salvation Army USA Central Territory; Shelbyville (IN); On-site; USD 29,000 - 36,000; Full time

Job summary

The Salvation Army USA Central Territory is seeking an Administrative Assistant to provide vital secretarial and clerical support for the Corps Officer and team. You will handle phones, scheduling, correspondence, reports, and file maintenance in a church nonprofit setting.

The role requires a high school diploma, strong MS Office skills, data entry ability, and discretion in handling confidential information. Some cash handling and event support duties are also included.

Qualifications

• High School diploma or equivalent is required.
• Background check required for the role.
• 2+ years of administrative, clerical, or office support experience preferred.
• Experience with Microsoft Office, email, data entry, electronic records, and general office equipment.
• Experience handling cash, deposits, invoices, and basic financial documentation preferred.
• Experience maintaining confidential personnel, client, and organizational records.
• Experience preparing correspondence, reports, meeting agendas, and minutes.
• Ability to organize multiple responsibilities, meet deadlines, and work independently with limited supervision.
• Professional experience working with volunteers, families, community partners, or nonprofit programs preferred.

Responsibilities

• Provide administrative support to the Corps Officer.
• Answer phones, emails, and general correspondence.
• Schedule appointments, meetings, and maintain calendars.
• Prepare letters, reports, forms, and meeting materials.
• Maintain organized electronic and paper files.
• Assist with data entry, recordkeeping, and program documentation.
• Support volunteer, Advisory Board, and community-partner communications.
• Assist with social media, flyers, newsletters, and community outreach.
• Help coordinate special events, programs, and seasonal activities.
• Track office supplies and assist with routine purchasing.
• Maintain confidentiality of client, employee, and organizational information.

Skills

Receptionist/customer service

Microsoft Office

Data entry

Recordkeeping

Confidential information handling

Education

High School Diploma

Tools

Microsoft Office Suite

Electronic records systems

Job description

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Salary Range Starting At: $ 14.00 /per hour

Job Description:

As the Administrative Assistant you will perform a variety of secretarial duties, administrative tasks, statistical reporting, coordinate volunteers, property use and upkeep ensuring that the Mission of The Salvation Army is effectively carried out.

What You Will Do:

• Provide administrative support to the Corps Officer
• Answer phones, emails, and general correspondence
• Schedule appointments, meetings, and maintain calendars
• Prepare letters, reports, forms, and meeting materials.
• Maintain organized electronic and paper files
• Assist with data entry, recordkeeping, and program documentation
• Support volunteer, Advisory Board, and community-partner communications
• Assist with social media, flyers, newsletters, and community outreach
• Help coordinate special events, programs, and seasonal activities.
• Track office supplies and assist with routine purchasing
• Maintain confidentiality of client, employee, and organizational information
• Other tasks as assigned by leadership

Minimum Qualifications:

The requirements listed below are representative of the minimal education, experience, skills, and/or abilities required for this position.

Education

High School Diploma or equivalent

Background Checks

Position requires a background check to be completed, and all background check results will be reviewed.

Experience

• Minimum of 2 years of administrative, clerical, or office support experience preferred
• Experience providing receptionist/customer service and working with the public
• Experience with Microsoft Office, email, data entry, electronic records, and general office equipment
• Experience handling cash, deposits, invoices, and basic financial documentation preferred
• Experience maintaining confidential personnel, client, and organizational records
• Experience preparing correspondence, reports, meeting agendas, and minutes
• Ability to organize multiple responsibilities, meet deadlines, and work independently with limited supervision
• Professional experience working with volunteers, families, community partners, or nonprofit programs preferred
• Familiarity with church, nonprofit, social-service, or community-based organizations is a plus

Certifications:

Must have a valid driver's license and maintain The Salvation Army Driver's qualification standard; must complete Safe From Harm training within the first 30 days of employment.

Skills/Abilities:

• Able to speak, write and understand English in a manner sufficient for effective communication with leadership, field personnel, and clientele.
• Computer proficiency with Microsoft products and ability to learn electronic reporting systems.
• All experience listed above

Supervisory Responsibility: Volunteers sign in

The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.

Physical Requirements Include:

• Good speaking, hearing and vision ability, and excellent manual dexterity
• Lifting, pulling, and pushing of materials up to 20 pounds
• May require bending, squatting, walking.
• May require standing for extended

Travel:

As needed, but minimal for conferences

Working Conditions:

Work is performed in an office environment; May require minimal evening and/or weekend work.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.