Part-Time Receptionist (Warsaw)

The Salvation Army North & Central Illinois Division; Warsaw (IN); On-site; USD 17,000 - 24,000; Full time

Job summary

The Salvation Army North & Central Illinois Division is seeking a Receptionist to support the Corps Officers, staff, and visitors by managing the front office and ensuring the mission is carried out effectively.

You will greet clients, answer messages, coordinate Social Services appointments, maintain records, and assist with donor communications and community collaborations. A valid driver’s license and background check are required.

Qualifications

• High school diploma or equivalent required.
• At least 1 year of record-keeping experience preferred.
• At least 1 year of hospitality/customer service experience preferred.
• Valid driver’s license and Safe From Harm training within 30 days of employment.
• Background checks will be completed and reviewed.

Responsibilities

• Greet all persons in person or by phone in a friendly, courteous manner.
• Ensure messages are answered promptly.
• Assist Corps Officer with general office and business matters.
• Develop and maintain collaborations with the Corps and community agencies.
• Schedule appointments for Social Services and manage calendars.
• Produce and distribute correspondence, memos, letters, faxes and forms.
• Create and send donor thank-you notes and assist with referrals.
• Organize meetings and prepare regular reports.

Skills

English communication

MS Office

Organization

Customer service

Spanish (basic)

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

The Salvation Army Mission Statement The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Salary Range Starting At: $15.00/ per hour

Job Description

As the Receptionist you will provide support to the Corps Officers, other employees, and office visitors by handling a variety of tasks and managing the front office in order to ensure that the Mission of The Salvation Army is effectively carried out.

What You Will Do

• Greet all persons, whether in person or via phone in a friendly, courteous manner
• Ensure messages are answered in a timely manner
• Assist the Corps Officer as needed with general office and business matters
• Develop and maintain collaborations with the Corps and community agencies
• Schedule appointments for Social Services.
• Produce and distribute correspondence, memos, letters, faxes and forms.
• Create and send Thank You notes to donors
• Assist in referrals for clients as needed
• Organize and schedule meetings and appointments for Social Services as directed.
• Assist in the preparation of regularly scheduled reports
• Operate a variety of office machines/programs.
• Develop, prepare, update and maintain records and filing system.
• Assist with Volunteer development and logistics
• Assist with data entry pertaining to statistics and Christmas assistance.
• Communicating and receiving clients for appointments.
• Other duties as assigned by leadership

Minimum Qualifications:

The requirements listed below are representative of the minimal education, experience, skills, and/or abilities required for this position.

Education: High School Diploma or equivalent

Experience: At least one year of record keeping is preferred, along with one year of hospitality experience.

Background Checks: Position requires a background check to be completed, and all background checks results will be reviewed.

Certifications: Must have a valid driver’s license and maintain The Salvation Army Driver’s qualification standard; must complete Safe From Harm within the first 30 days of employment.

Skills/Abilities

• Able to speak, write and understand English in a manner sufficient for effective communication with leadership, field personnel, and clientele
• Computer proficiency with Microsoft products and ability to learn electronic reporting systems
• Strong organizational skills
• Ability to work effectively with individuals from diverse backgrounds
• Basic knowledge of Spanish (preferred)

Supervisory Responsibility: None

Physical Requirements Include

• Good speaking, hearing and vision ability, and excellent manual dexterity
• Lifting, pulling and pushing of materials up to 40 pounds
• May require bending, squatting, walking
• May require standing for extended periods

Travel

Travel will be limited, primarily occurring within the service area of the assigned Corps Community Center(s).

Working Conditions

Work is performed in an office environment

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.