Part - Time Admin Assistant (Shelbyville)

salvarmycareers; Shelbyville (IN); On-site; USD 16,000 - 23,000; Full time

Job summary

The Salvation Army Indiana Division is seeking an Administrative Assistant to perform a range of secretarial and administrative tasks, coordinate volunteers, and support church-related community programs. The role requires strong Microsoft Office skills, data entry, and experience working with the public.

Responsibilities include answering phones, scheduling, preparing reports, maintaining files, and assisting with events while upholding confidentiality and the organization’s mission.

Qualifications

• High School Diploma or equivalent is required.
• Background check is required and will be reviewed.
• 2+ years of administrative/clerical experience preferred.
• Experience with Microsoft Office and data entry expected.
• Experience handling cash and basic financial documents preferred.
• Ability to organize multiple tasks and work independently.

Responsibilities

• Provide administrative support to the Corps Officer.
• Answer phones, emails, and general correspondence.
• Schedule appointments and maintain calendars.
• Prepare letters, reports, and meeting materials.
• Maintain organized electronic and paper files.
• Assist with data entry, recordkeeping, and program documentation.
• Support volunteer and community-partner communications.
• Assist with social media, flyers, newsletters, and events.
• Coordinate special events and seasonal activities.
• Track office supplies and assist with purchasing.

Skills

Administrative experience

Receptionist/customer service

Microsoft Office

Data entry

Confidential records handling

Organizational skills

Volunteer coordination

Nonprofit familiarity

Education

High School Diploma

Tools

Office equipment

Electronic reporting systems

Cash handling

Job description

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Salary Range Starting At: $ 14.00 /per hour

Job Description:

As the Administrative Assistant you will perform a variety of secretarial duties, administrative tasks, statistical reporting, coordinate volunteers, property use and upkeep ensuring that the Mission of The Salvation Army is effectively carried out.

What You Will Do:

• Provide administrative support to the Corps Officer
• Answer phones, emails, and general correspondence
• Schedule appointments, meetings, and maintain calendars
• Prepare letters, reports, forms, and meeting materials.
• Maintain organized electronic and paper files
• Assist with data entry, recordkeeping, and program documentation
• Support volunteer, Advisory Board, and community-partner communications
• Assist with social media, flyers, newsletters, and community outreach
• Help coordinate special events, programs, and seasonal activities.
• Track office supplies and assist with routine purchasing
• Maintain confidentiality of client, employee, and organizational information
• Other tasks as assigned by leadership

Minimum Qualifications:

The requirements listed below are representative of the minimal education, experience, skills, and/or abilities required for this position.

Education: High School Diploma or equivalent

Background Checks: Position requires a background check to be completed, and all background check results will be reviewed.

Experience:

• Minimum of 2 years of administrative, clerical, or office support experience preferred
• Experience providing receptionist/customer service and working with the public
• Experience with Microsoft Office, email, data entry, electronic records, and general office equipment
• Experience handling cash, deposits, invoices, and basic financial documentation preferred
• Experience maintaining confidential personnel, client, and organizational records
• Experience preparing correspondence, reports, meeting agendas, and minutes
• Ability to organize multiple responsibilities, meet deadlines, and work independently with limited supervision
• Professional experience working with volunteers, families, community partners, or nonprofit programs preferred
• Familiarity with church, nonprofit, social-service, or community-based organizations is a plus

Certifications:

Must have a valid driver’s license and maintain The Salvation Army Driver’s qualification standard; must complete Safe From Harm training within the first 30 days of employment.

Skills/Abilities:

• Able to speak, write and understand English in a manner sufficient for effective communication with leadership, field personnel, and clientele.
• Computer proficiency with Microsoft products and ability to learn electronic reporting systems.
• All experience listed above

Supervisory Responsibility:

Volunteers sign in

Physical Requirements Include:

• Good speaking, hearing and vision ability, and excellent manual dexterity
• Lifting, pulling, and pushing of materials up to 20 pounds
• May require bending, squatting, walking.
• May require standing for extended

Travel:

As needed, but minimal for conferences

Working Conditions:

Work is performed in an office environment; May require minimal evening and/or weekend work.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Why Work with Us?

If you’re ready for a career doing meaningful work with a discernable impact, keep reading. The Salvation Army’s brand promise is to Do the Most Good – and it’s our employees that help us get there. At every level and in every discipline, you can have a real impact on your community through the work done inside our walls every day. If you work for us, you will be the hands and feet that enable us to help others.

We are as impassioned about our employees as we are about our mission to preach the Gospel of Jesus Christ and help anyone in need in His name without discrimination. Our work culture reflects this quality, which makes our offices seriously great places to work. Just walk inside our doors and you’ll quickly see that our employees are proud to support programs that make a difference.

In addition to traditional Health, Wellness, RX and PTO benefits, see what our employees told us they most liked about working for the Indiana Division of TSA by responding to our most recent 2023 survey…

• 91% are proud of their work to help meet the needs of people in their communities
• 75% find their “Work Stress” manageable
• 80% find their managers supportive during those times of stress
• 89% appreciate the flexible work options they have in their position
• 98% appreciate how they are allowed to use 4 sicks days as “Discretionary”
• 99% appreciate the 11 paid holidays they receive each year

See what our employees said when asked to rank the best reasons for working at the Indiana Division Salvation Army…

1. Helping People
2. Faith Centered Organization
3. Work Environment/ Co-Workers
4. Benefits